Hub Services Admin Executive

Responsibilities: - Welcome and engage visitors and partners to create a professional and hospitable front-of-house experience at D:NEXUS - Manage and coordinate space booking requests to optimize facility usage for events and activities - Prepare, review, and file contracts accurately to ensure compliance and proper documentation - Process invoices and claims promptly to maintain up-to-date financial records - Perform general office administration tasks to support efficient daily operations - Assist with documentation and operational support for D:NEXA Tech Summit events - Support HR administration and payroll coordination progressively to facilitate employee management processes - Handle confidential information with discretion to protect organizational data - Use Microsoft Office, Google Workspace, spreadsheets, email, calendars, and document management tools effectively - Multitask reliably in a fast-paced environment while maintaining strong attention to detail and service orientation Required competencies and certifications: - Diploma or equivalent qualification in Business Administration, Hospitality, Office Management, Human Resources, Accounting, Events, or related fields - Minimum 2–4 years of experience in front office, administration, customer service, hospitality, office coordination, HR admin, finance admin, or related roles Preferred competencies and qualifications: - Experience with payroll administration, HR records, room bookings, events, or membership administration - Mandarin or other language capability (advantageous for engaging diverse stakeholders)