Administration Executive
Job Summary
We are seeking a responsible and organized Administration Executive to support our growing operations. The role involves managing HR documentation, work pass applications, and coordinating with government agencies. You will also provide administrative support to the management team and handle company certifications.
Responsibilities
- Manage work pass applications and HR documentation
- Liaise with government agencies on regulatory matters
- Monitor company licences and insurance renewals
- Provide administrative support to management
Required Skills
- Proficiency in Microsoft Office
- Experience in administrative or commercial roles
- Bilingual (English proficient)
- Strong organizational and communication skills
Job Details
Key Responsibilities:
- Administer Work Pass applications, renewals, and employee onboarding documentation.
- Maintain employee records, leave administration, and HR documentation.
- Coordinate with government agencies on employment and regulatory matters.
- Monitor and renew licences, company certification, and insurance.
- Prepare correspondence, reports, and company documentation.
- Liaise with employees, vendors, and external service providers on administrative matters.
- Support Management in administration, compliance, and special projects.
- Perform other administrative duties assigned by Management.
Requirements:
- Candidate must possess at least GCE ‘O’ level / Diploma.
- Preferably 3 years of administrative or commercial working experience, including experience liaising with government agencies.
- Bilingual with good command of spoken and written English.
- Proficient in Microsoft Office and confident using online platforms / digital systems.
- Resourceful, organized, initiative and able to manage multiple priorities.
- Positive attitude with strong interpersonal and communication skills.
- Able to work independently and maintain confidentiality.
- Experience in HR Administration or Work Passes Administration will be an advantage.
Benefits:
- Five-day work week.
- Competitive remuneration package.
- Career development opportunities.
- Structured on-the-job training and mentoring.
- Stable and friendly working environment.