Accounts Admin Executive
Job Summary
We are seeking a detail-oriented Accounts cum Admin Executive to support finance and administrative operations. The role involves managing AR/AP, bank reconciliations, and month-end closing tasks. Additionally, you will provide general office support, handle sales documentation, and manage inventory records.
Responsibilities
- Manage AR/AP and financial records
- Prepare invoices and billing documents
- Perform bank reconciliations and GST support
- Handle office administrative tasks and documentation
- Coordinate orders and logistics with suppliers
Required Skills
- Diploma in Accounting or Finance
- 1–3 years of relevant experience
- Proficiency in Microsoft Excel
- Knowledge of accounting software
- Strong organizational skills
Job Details
Key Responsibilities
Accounts:
- Handle Accounts Receivable (AR) and Accounts Payable (AP).
- Prepare and issue invoices, delivery-related billing documents, receipts and credit notes.
- Monitor customer payments and follow up on outstanding balances.
- Process supplier invoices and prepare payment vouchers.
- Perform bank reconciliations and maintain accurate accounting records.
- Assist with month-end closing and preparation of financial reports.
- Support GST reporting and ensure compliance with accounting procedures.
- Maintain proper filing of financial documents and accounting records.
Administration:
- Provide general administrative support for daily office operations.
- Prepare quotations, purchase orders, delivery orders and other sales documentation.
- Coordinate with suppliers, customers and logistics providers regarding deliveries and order fulfilment.
- Maintain inventory and office records.
- Procure office supplies and manage office facilities.
- Answer phone calls, attend to customer enquiries and handle correspondence.
- Maintain proper documentation and filing systems.
- Support HR administration such as leave records, staff claims and employee documentation where required.
- Perform other ad hoc administrative duties assigned by Management.
Requirements
- Minimum Diploma, Higher NITEC or equivalent in Accounting, Finance, Business Administration or a related discipline.
- At least 1–3 years of relevant accounting and administrative experience.
- Experience in a trading, building materials or construction-related industry will be an advantage.
- Basic knowledge of Singapore accounting practices and GST.
- Proficient in Microsoft Office, particularly Excel.
- Experience with accounting software such as AutoCount, MYOB, Xero, QuickBooks or Sage is preferred.
- Good communication and interpersonal skills.
- Meticulous, responsible and able to work independently with minimal supervision.
- Strong organisational and time management skills.
Working hours:
Mon to Fri, 9am to 6pm