HR Assistant
Job Summary
We are looking for a proactive HR Operations Assistant to support our Human Resources team in managing recruitment, onboarding, offboarding, and administrative activities for adjunct lecturers and temporary staff. This role offers valuable exposure to various HR functions and is ideal for individuals looking to gain hands-on experience in a fast-paced and collaborative environment.
Responsibilities
- Coordinate onboarding and offboarding processes
- Manage employment documentation and claims
- Maintain HR system data
- Support recruitment activities
- Provide general administrative support
Required Skills
- Diploma qualification
- Prior HR administration experience
- Proficiency in MS Office
- Attention to detail
- HR system experience (Workday preferred)
Job Details
Working hours: Monday to Thursday from 8:30am to 5:30pm, Friday from 8:30am to 5:00pm
Contract: 11 months
Key responsibilities:
- Coordinate the end-to-end onboarding and offboarding process for adjunct lecturers.
- Prepare and administer employment-related documentation, including contracts and claims processing.
- Maintain accurate and up-to-date employee information within the Workday HR system.
- Ensure timely follow-up on HR administrative matters and documentation.
- Provide general administrative support to the HR team as required.
- Support recruitment activities for temporary staff in collaboration with external recruitment agencies.
- Coordinate hiring, onboarding, and offboarding activities with various schools and departments.
- Track recruitment progress and maintain relevant staffing records.
- Respond to HR-related enquiries from stakeholders in a timely and professional manner.
- Perform other HR-related duties and projects as assigned.
Requirements:
- Diploma in qualification or equivalent.
- Must have prior experience in HR administration, recruitment coordination, or office administration.
- Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Experience with HR systems (e.g. Workday) is a plus, but not required.
- Meticulous, dependable, and able to handle confidential information professionally.