Administrative Assistant

Job Description – Administrative Assistant - Provide day-to-day administrative support to the studio, including managing correspondence, scheduling meetings, and maintaining office records. - Assist in the preparation and formatting of fee proposals, contracts, invoices, and client correspondence. - Manage office supplies, equipment, and facilities, ensuring the studio is well-organised and fully operational at all times. - Coordinate travel arrangements, accommodation, and logistics for staff and project-related visits. - Support the onboarding of new staff, including preparation of documentation and introductory arrangements. - Maintain and update project trackers, filing systems, and internal databases in an organised and accurate manner. - Assist with basic accounting and finance tasks, including processing invoices, tracking reimbursements, and liaising with the accounts team. - Handle incoming and outgoing communications, including emails, courier deliveries, and general enquiries. - Assist in organising company events, team activities, and client meetings. - Support the Office Manager with HR administration tasks, including leave tracking and staff records. - Undertake any other administrative or operational tasks as directed by the Office Manager or senior management. - Contribute positively to the studio culture and support a collaborative and efficient working environment. Qualifications - Diploma or Degree in Business Administration, Office Management, or a related field - 2–5 years of experience in an administrative or office support role, preferably within a professional services or creative environment. - Strong organisational and time management skills, with the ability to prioritise and manage multiple tasks simultaneously. - Excellent written and verbal communication skills in English. - Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with accounting or project management software is an advantage. - Discretion and professionalism in handling confidential information. Key Attributes - Highly organised and meticulous, with strong attention to detail. - Proactive, reliable, and able to work with minimal supervision. - Friendly and professional demeanour with good interpersonal skills. - Ability to remain calm and efficient under pressure. - A collaborative team player who takes initiative and communicates openly.