HR & Admin Assistant
Job Summary
The HR & Admin Assistant supports daily human resources, payroll, accounting, and administrative functions to ensure smooth company operations. This role requires strong coordination skills, a meticulous work approach, and the ability to maintain accurate employee documentation. The position involves managing onboarding, payroll processing, and compliance with statutory requirements.
Responsibilities
- Manage daily attendance, leave, and absences.
- Process monthly payroll, CPF, and tax clearance.
- Handle onboarding and offboarding documentation.
- Prepare HR administrative documents and reports.
- Ensure compliance with Singapore labour regulations.
Required Skills
- Proficiency in Microsoft Excel and Word
- Meticulous organizational skills
- Effective communication and teamwork
- Basic knowledge of payroll/HR procedures
- Ability to work independently
Job Details
Responsibilities:
- Maintain accurate daily worker attendance records, including leave and absences, and initiate timely follow-up actions to ensure compliance.
- Organize and maintain proper documentation, employee records, and payroll filing systems to support operational efficiency.
- Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers.
- Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments.
- Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements.
- Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration.
- Maintain and update employee records in accordance with labour laws to ensure legal compliance.
- Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing.
- Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines.
- Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction.
- Prepare payment voucher, perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives.
- Handle sensitive information with confidentiality and uphold professional ethics in all HR activities.
Required Qualifications:
- GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent education background.
- Preferably 1 years of payroll or accounts experience; fresh graduates with HR and accounts interest are encouraged to apply.
- Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous.
- Proficient in Microsoft Office applications, especially Excel and Word, to support data management and reporting.
- Demonstrate meticulous organization skills and the ability to work independently to meet deadlines.
- Exhibit positive teamwork, effective communication skills, and a strong willingness to learn.
- Maintain a conscientious attitude with a strong sense of responsibility and professional ethics.