HR Operations Executive
Job Summary
The HR Operations Executive is responsible for managing end-to-end HR operational processes, including onboarding, work pass administration, and employee engagement. The role involves maintaining accurate HR records, supporting reporting metrics, and ensuring compliance with local employment legislation. This position requires experience in a manufacturing environment and proficiency in HRIS systems.
Responsibilities
- Manage end-to-end onboarding and orientation processes.
- Handle work pass applications and renewals.
- Maintain employee records and HR documentation.
- Coordinate employee engagement and recognition programs.
- Prepare HR reports and metrics analysis.
Required Skills
- Diploma in HR or related discipline.
- 2-3 years HR experience in manufacturing.
- Oracle HCM or HRIS experience.
- Knowledge of local employment legislation.
- Strong organizational and communication skills.
Job Details
Key Responsibilities:
- Coordinate pre-onboarding activities, including new hire documentation, system setup, and onboarding logistics.
- Support and facilitate new hire orientation programmes to ensure a smooth onboarding experience.
- Monitor completion of onboarding tasks in Oracle and conduct Day 30 and Day 60 HR check-ins with new hires.
- Track probation completion and coordinate confirmation processes with hiring managers, including preparation of required documentation.
- Manage work pass applications and renewals, ensuring timely submission and compliance with regulatory requirements.
- Maintain accurate employee records and HR documentation in accordance with company policies and legal requirements.
- Coordinate employee engagement initiatives, including events, communications, photography, and publication of HR newsletters.
- Administer employee recognition programmes, ensuring timely distribution of awards and maintenance of programme records.
- Support HR reporting and preparation of HR metrics, dashboards, and employee data analysis.
- Ensure compliance with local employment legislation, company policies, and HR procedures.
Requirements:
- Diploma in Human Resources, Business Administration, or a related discipline.
- IHRP-CA certification would be an advantage.
- Minimum 2–3 years of HR operations, HR administration, or HR coordination experience in a manufacturing environment.
- Strong interpersonal and communication skills with the ability to interact effectively with employees at all levels.
- Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
- Demonstrated ability to handle confidential information with professionalism and discretion.
- Experience with Oracle HCM or other HRIS systems would be an advantage.