Admin HR Assistant
Job Summary
We are seeking a proactive and detail-oriented Admin cum HR Assistant to support our management team in daily office operations, HR administration, and travel coordination. This role is ideal for fresh graduates or Diploma/ITE holders eager to gain hands-on experience in a dynamic corporate environment. You will be responsible for HR processes, work pass administration, and general office management tasks.
Responsibilities
- Manage HR onboarding/offboarding and payroll support
- Process MOM work pass applications and renewals
- Coordinate executive travel and visa arrangements
- Handle daily office administration and supply monitoring
Required Skills
- ITE or Diploma qualification
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational and time management skills
- Attention to detail and integrity
Job Details
Key Responsibilities:
Human Resources & Travel Coordination:
- Assist with employee onboarding and offboarding activities, including preparation of employment-related documents and staff records.
- Support monthly payroll administration, attendance tracking, leave management, and employee expense claims.
- Handle work pass applications, renewals, cancellations, and related administrative matters via the Ministry of Manpower (MOM) portal.
- Coordinate business travel arrangements for management, including flight bookings, accommodation, visa applications, and travel documentation.
- Liaise with travel agencies, visa agents, and external service providers to ensure smooth travel planning and compliance.
General Administration:
- Manage day-to-day office administrative duties, including handling calls, correspondence, courier arrangements, and document filing.
- Maintain accurate digital and physical records while ensuring confidentiality of company information.
- Monitor office supplies, pantry inventory, and company assets.
- Provide administrative support for company events, meetings, and ad-hoc projects assigned by management.
Requirements:
- Minimum ITE or Diploma qualification in Business Administration, Human Resource Management, Hospitality, or related disciplines.
- Fresh graduates are welcome to apply.
- Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
- Strong organizational and time management skills with attention to detail.
- Keen interest in HR administration, work pass matters, travel coordination, and compliance processes.
- Able to handle confidential information with professionalism and integrity.
- Good communication and interpersonal skills with the ability to work effectively with both internal and external stakeholders.
- Positive attitude, willingness to learn, and ability to perform in a fast-paced environment.