Finance Admin Executive
Job Summary
The Finance Admin Executive will handle full-set accounts, including invoice processing, bank reconciliations, and maintenance of accounting records. The role involves preparing monthly financial statements and managing tax processes like GST filing. Candidates should possess a Diploma in Accounting or Business and have 3-5 years of relevant experience.
Responsibilities
- Manage full-set accounts
- Process invoices, payments, and receipts
- Prepare monthly financial statements
- Handle GST filing and tax queries
- Maintain accounting records and fixed assets
Required Skills
- Diploma in Accounting or Business
- 3-5 years finance/accounting experience
- Proficiency in NAV accounting database
- Knowledge of GST and tax filing
- Bank reconciliation skills
Job Details
Responsibilities:
a) Transaction Processing:
1. Check matching of supplier’s invoice, purchase order (PO) and purchase requisition.
2. Prepare sales invoices and process receipts.
3. Check all invoices for proper authorisation according to the financial regulations before processing payment.
4. Prepare payment vouchers and cheques.
5. Prepare journal entries / vouchers.
6. Preparing of monthly bank reconciliations.
7. Check major supplier statements and accrue expenses for goods received without invoice.
8. Account coding of invoices for recognition of expenses/assets.
9. Comparisons on estimated revenue / charges against actual (Vendors).
10. Managing staff leave records and staff expenses claims.
b) Maintenance of Accounting Records:
1. Data input / verification.
2. Update accounting database (NAV).
3. Reconcile database maintained in different modules.
4. Maintain fixed assets register.
c) Reporting:
1. Monthly financial statements.
2. Supplementary reports and schedules.
3. Reconciliation of creditors’ statement of accounts.
4. Dealing with auditors on financial audit and preparation of audited financial statements.
d) Tax Processes:
1. GST preparation and filing.
2. Working with tax agent on corporate tax computation and relevant schedules.
3. Assist on IRAS tax query if there is any.
Requirements:
- Minimum Diploma in Accounting, Business Administration and/or equivalent.
- 3 - 5 years experience in finance/accounting field.
- 5 Days work per week (Mon to Fri 8am to 5pm).