Finance Admin Executive
Job Summary
The Finance Admin Executive is responsible for managing daily financial transactions, including processing supplier invoices, purchase orders, and sales receipts. The role involves maintaining accounting records in the NAV database and ensuring accurate reconciliation of data. Additionally, the position requires preparing monthly financial statements, supplementary reports, and tax schedules to support the finance department.
Responsibilities
- Process transactions and invoices
- Maintain accounting records and NAV database
- Prepare monthly financial reports
- Manage tax schedules and reconciliations
Required Skills
- Diploma in Accounting/Finance
- 3-5 years experience
- Attention to detail
- Analytical and problem-solving skills
Job Details
Primary Responsibilities:
Transaction Processing:
- Check matching of suppliers invoice, purchase order (PO) and purchase requisition (PR).
- Prepare sales invoices and process receipts.
- Check all invoices for proper authorisation according to the financial regulations before processing payment.
- Prepare payment vouchers and cheques.
- Prepare journal entries / vouchers.
- Monitor capital commitment.
- Check major supplier statements and accrue expenses for goods received without invoice.
- Account coding of invoices for recognition of expenses/assets.
- Comparisons on estimated revenue /charges against actual (Vendors)
Maintenance of Accounting Records:
- Data input / verification.
- Update accounting database (NAV).
- Reconcile database maintained indifferent modules.
- Maintain fixed assets register.
Reporting:
- Monthly financial statements.
- Supplementary reports and schedules.
- Reconciliation of creditors’ statement of accounts.
Tax Processes:
- Prepare tax schedules.
Requirements:
- At least diploma in Accounting/Finance
- 3 -5 years experience in finance/accounting field
- Strong attention to detail and organizational skills.
- Strong analytical and problem-solving skills.
- Good communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines.