Corporate Services Executive
Job Summary
We are seeking an operations-minded generalist with basic accounting skills to ensure the smooth daily functioning of our office. You will be a key player in managing HR operations, office administration, and financial bookkeeping to create a positive work environment. This role is ideal for a meticulous, self-driven individual eager to grow within a fast-paced, innovative startup.
Responsibilities
- Manage daily office operations and administration
- Handle bookkeeping, AR/AP, and GST submissions
- Oversee HR tasks including payroll, onboarding, and work passes
- Maintain IT device inventory and office supply logistics
- Coordinate company events and employee welfare
Required Skills
- Diploma or Degree holder
- 1+ year of administrative experience
- Proficiency in basic accounting and bookkeeping
- Fluent in written and spoken English
- Expertise in Google Suite and MS Office
Job Details
### Role Description
As the Corporate Services Executive, you will be responsible for ensuring Propseller runs smoothly every day. From onboarding new employees to paying vendors and organising company events, you will often be the person who notices problems before anyone else and makes sure they get resolved. You'll play a role in making Propseller a great place to work day-to-day.
### Duties & Responsibilities
**Accounting**
* Account Receivables: Generate, verify and send invoices to be paid; follow-up on overdue invoices.
* Account Payables: Collect, review and approve bills; perform data entries; submit payments for approval; record day-to-day financial transactions.
* Account Closing & GST: Reconcile transactions and assist in monthly accounts closing and quarterly GST submission.
**Human Resources**
* Documentation: Keep all employees’ data and documents up to date including agreements, IDs, leaves, medical claims, and annual IR8A preparation.
* Payroll: Process accurate and timely monthly payroll, including CPF submissions.
* Onboarding/Off-boarding: Prepare and document onboarding for new joiners and manage off-boarding processes.
* Work Passes: Handle MOM related matters such as work passes application, renewal, cancellation & MOM survey matters.
* IT Devices Management: Manage full lifecycle of an inventory of 200+ devices including purchasing, assignment, collection, repairs and re-sell.
**Office Management & Others**
* Pantry: Manage pantry and other office supplies.
* Office: Select and direct contractors to maintain office clean and nice.
* Events: Organise and coordinate employee’s welfare and company events.
* Others: Support ad-hoc tasks and projects.
### Requirements
* Education: Diploma/Degree required.
* Experience: At least 1 year equivalent of working experience.
* Skills (Must have): Basic accounting (AR/AP, debit/credit, bookkeeping), fluent written and spoken English, proficiency in spreadsheets (commission, GST calculations), and Google Suite/MS Office.
* Skills (Nice to have): HR administration and office management experience.