Accounts Administration Executive

Key Roles & Responsibilities Accounts Receivable (AR) - Prepare and issue customer invoices accurately and on time. - Monitor customer payments and maintain accounts receivable records. - Follow up with customers on overdue invoices and outstanding balances. - Prepare aging reports and provide updates on collections. - Reconcile customer accounts and resolve billing discrepancies. Accounts Payable (AP) - Verify supplier invoices and supporting documents. - Process supplier payments in accordance with company procedures. - Maintain accurate records of all vendor transactions. - Reconcile supplier statements and resolve discrepancies. Financial Administration - Record and maintain accounting transactions accurately. - Perform monthly bank reconciliations. - Prepare monthly management reports and financial summaries. - Assist in budgeting and cash flow monitoring. - Maintain proper accounting records and filing systems. GST & Compliance - Prepare GST schedules and supporting documentation. - Submit GST returns accurately and on time. - Assist with audits and statutory reporting requirements. - Ensure compliance with IRAS, CPF, and relevant regulations. Payroll & HR Administration - Prepare monthly payroll and payslips. - Process CPF contributions and payroll-related submissions. - Maintain employee records, leave records, and payroll documentation. General Administration - Manage company correspondence and document filing. - Maintain records of vehicle insurance, road tax, permits, and licences. - Support management with administrative and reporting requirements. Other Duties - Perform any other duties assigned by management from time to time. - Support operational departments with administrative and finance-related matters. Requirements Education & Experience - Diploma or Degree in Accounting, Finance, Business Administration, or related field. - Minimum 2 years of relevant accounting and administrative experience. - Experience handling payroll, GST submissions, and invoicing preferred. - Experience in transport, logistics, or service industries will be an advantage. Technical Skills - Proficient in Microsoft Office (Excel, Word, Outlook). - Experience with accounting software such as Xero, QuickBooks, AutoCount, MYOB, or similar systems. - Good understanding of Singapore GST, CPF, and payroll regulations. - Strong numerical and analytical skills. Personal Attributes - High level of integrity and confidentiality. - Strong attention to detail and accuracy. - Good organizational and time management skills. - Ability to work independently and meet deadlines. - Good communication and interpersonal skills. - Proactive and able to multitask in a fast-paced environment. Working Hours - Monday to Friday, 0900-1700