Finance & HR Executive

Role Purpose The Finance & HR Executive / Corporate Functions Executive supports the centralised Finance and HR corporate function serving FMAS, FMAS Hawkers’ Division and HECS. Key Responsibilities 1. Finance Operations Support - Assist with day-to-day finance operations including invoice processing, payment preparation, receipt tracking, claims checking, filing and data entry. - Support Accounts Payable, Accounts Receivable, bank reconciliation, project cost tracking and maintenance of finance records. - Assist in preparing supporting schedules, working papers and documentation for monthly reporting, year-end closing and audits. - Maintain proper records for FMAS, FMAS Hawkers’ Division and HECS transactions. - Track expenses, claims, procurement records and supporting documents. 2. HR Operations Support - Assist with HR administration including staff records, onboarding documents, offboarding checklists, leave records, payroll support and CPF/AIS preparation. - Maintain HR files, staff documentation, appointment letters, confirmation records and related forms. - Support recruitment coordination, interview scheduling, onboarding arrangements and staff administrative matters. - Assist with performance appraisal documentation and HR policy administration. 3. Audit, Compliance and Documentation Support - Compile and organise supporting documents for statutory audits, grant audits, internal reviews and management reporting. - Assist in maintaining procurement records such as quotations, approvals, purchase documents and payment support. - Ensure proper filing and documentation in accordance with Finance and HR SOPs. - Flag missing documents, discrepancies, approval gaps or compliance concerns. 4. FMAS and Hawkers’ Division Corporate Support - Support tracking of Hawkers’ Division manpower, claims, procurement, project expenses and administrative records. - Assist in preparing information required for FMAS management, Exco, Standco, Hawkers’ Division updates and other reporting needs. - Coordinate with internal teams to obtain supporting documents for claims, payments, procurement and HR matters. 5. General Corporate Administration - Support vendor coordination, office administration, filing, documentation and general corporate function matters. - Assist in maintaining shared trackers, templates, registers and administrative records. - Provide support for meetings, internal reviews and other corporate function tasks as assigned. Requirements - Diploma in Accounting, Finance, Business Administration, Human Resource Management or related discipline. - 1 to 3 years of experience in finance administration, HR administration, accounting support or corporate administration. - Basic knowledge of accounting, claims processing, payroll support, CPF/AIS, filing and documentation. - Comfortable working with spreadsheets, accounting systems and administrative trackers. - Meticulous, responsible, discreet and willing to learn. - Able to support multiple entities and work in a lean team environment. - Strong follow-through and ability to maintain proper documentation.