HR Admin Executive
Job Summary
The HR / Admin Executive handles end-to-end human resource administration and regulatory compliance within a licensed security company. This role serves as the primary contact for security personnel regarding deployment, attendance, and HR-related matters. It also ensures operational support through payroll coordination, documentation, and adherence to PRD and MOM standards.
Responsibilities
- Manage end-to-end HR and administrative functions
- Oversee security officer attendance, deployment, and records
- Ensure compliance with PRD and MOM regulations
- Coordinate payroll and operational manpower scheduling
Required Skills
- Diploma or Degree in HR or Business
- Knowledge of PRD and MOM regulations
- Experience in security or manpower operations
- Strong organizational and communication skills
Job Details
Roles & Responsibilities
The HR / Admin Executive is responsible for full HR administration, regulatory compliance, and operational support in a licensed security company.
Core Responsibilities:
- Handle end-to-end Human Resource and administrative functions for security operations.
- Answer and manage all incoming office calls, including staff, clients, sites, and regulatory bodies.
- Act as first point of contact for security officers regarding attendance, deployment, leave, and HR matters.
- Manage recruitment, onboarding, deployment, and exit processes for security personnel.
- Prepare employment contracts, confirmation letters, disciplinary letters, and HR documentation.
- Maintain accurate employee records, licensing status, and personnel files.
Security Industry & Compliance Responsibilities:
- Ensure compliance with PRD and MOM requirements.
- Track and monitor security officer licences, training validity, and renewal deadlines.
- Support PRD inspections, audits, and document submissions.
- Liaise with PRD, MOM, training providers, and relevant authorities when required.
- Assist with Work Permit applications, renewals, cancellations, and MOM reporting.
Operational & Payroll Support:
- Coordinate with Operations team on manpower deployment and scheduling.
- Collect and verify attendance, overtime, and relief deployment records.
- Prepare payroll inputs and ensure accurate submission to payroll processor.
- Handle leave tracking, medical certificates, and absenteeism reporting.
Administrative Duties:
- Maintain office records, filing systems, and HR trackers.
- Draft emails, internal memos, and official correspondence.
- Support management with HR reports and compliance documentation.
Requirements:
- Diploma or Degree in Human Resource Management, Business Administration, or related field.
- Experience in security, manpower, or operations-based industries is strongly preferred.
- Familiar with PRD and MOM regulations or willing to learn quickly.
- Able to handle high call volume and operational issues professionally.
- Organized, firm, and able to manage confidential information.
- Comfortable working in a fast-paced, compliance-driven environment.