HR Admin Assistant
Job Summary
The HR & Admin Assistant will manage and execute comprehensive HR functions including leave and attendance administration, payroll processing, and compliance submissions. This role is responsible for supporting operational efficiency and workforce satisfaction through accurate record-keeping and policy support. The position ensures seamless employee lifecycle management from onboarding to ongoing administration.
Responsibilities
- Manage leave and attendance records
- Process monthly payroll and verify documentation
- Submit government and regulatory claims
- Maintain employee database and files
- Coordinate employee training activities
- Prepare HR-related correspondence and contracts
Required Skills
- GCE 'A' level or Diploma holder
- 1-2 years HR administration experience
- Proficiency in payroll processing
- Proficient in Microsoft Office
- Ability to manage multiple tasks
Job Details
Responsibilities:
- Manage daily leave and attendance records using time management software, ensuring accurate entry of leave types, entitlements, applications, certificate collection, approvals, and daily attendance tracking to maintain workforce compliance.
- Process monthly payroll for designated job sites by accurately handling new hires, terminations, transfers, and promotions to ensure timely and error-free salary disbursements.
- Review and verify payroll source documents, investigate discrepancies, and implement corrective actions to maintain payroll accuracy and integrity.
- Submit government and related claims such as levy waiver, childcare leave, maternity/paternity leave, NS makeup claims, and income tax (IR21) matters promptly and accurately to ensure regulatory compliance.
- Provide clear and timely advice, information, and support to department managers and employees regarding HR policies and leave balances to facilitate informed decision-making.
- Maintain and regularly update the master employee database and personal files to ensure accurate and current employee records.
- Administer training-related activities by coordinating and enrolling employees in internal and external courses and maintaining up-to-date training records to support employee development.
- Prepare employment contracts, confirmation letters, increment and promotion letters, and other HR-related correspondence to support employee lifecycle management.
Preferred competencies and qualifications:
- GCE 'A' level, diploma, or higher in a relevant discipline.
- 1-2 years of relevant HR experience demonstrating proficiency in HR administration and payroll processing.
- Proficient in Microsoft Office applications to efficiently manage HR documentation and reporting.
- Demonstrated ability to manage multiple tasks proactively and work effectively under tight deadlines.
Other Information:
- Work Schedule: 5 working days per week
- Company Transport Pick-up Points: Bedok, Pasir Ris, Tampines, Sengkang