Executive People Operations Generalist

KEY RESPONSIBILITIES Recruitment - Manage the end-to-end recruitment process, including job postings, resume screening, interview coordination, preparing salary proposals, and extending offers. - Partner with hiring managers to understand manpower needs and build suitable talent pipelines. - Liaise with recruitment agencies as required to support hiring efforts. - Facilitate onboarding for new hires, including document collection, HR system data entry (full-time and part-time), and orientation. - Maintain accurate employee records and ensure HR databases are updated in compliance with company policies and statutory requirements. - Prepare and issue HR-related documents such as Letters of Appointment, Transfer, Termination, Warning, and other employment letters. - Provide guidance and support to employees on HR policies, procedures, and benefits. - Act as a point of contact for employee relations matters, including investigations and conflict resolution. - Collaborate with managers to support performance management initiatives (goal setting, evaluations, development planning). - Regularly update organizational charts and prepare weekly reports on headcount movements and recruitment status for the CEO and hiring managers. - Stay informed about HR practices, trends, and regulations, and recommend continuous improvements. HR Administration - Coordinate and manage interview scheduling with senior management, including candidate communications and invitation issuance. - Maintain accurate and up-to-date employee records, both physical and digital. - Prepare documents such as employment contracts, letters (confirmation, promotion, resignation, warning, etc.). - Support onboarding and offboarding processes, including document collection and system updates. - Manage filing, documentation, and confidentiality of HR records. - Manage end-to-end inventory and coordination of uniforms, aprons, company passes, and staff IDs, including issuance, tracking, and returns. - Oversee access card administration and office mail management, including issuance, tracking, returns and record updates. - Perform other ad-hoc duties or special projects as assigned. REQUIREMENTS - Singaporean/SPR only. - Minimum Diploma / Degree in HRM or related. - Minimum 1–2 years of experience in HR or recruitment. - Well-organized with the ability to manage multiple roles at once. - An innovative team player, self-motivated, pro-active, independent and meticulous. - Familiarity with Info-Tech Payroll Software will be an added advantage.