Office Manager Finance

Key Responsibilities Office Management & Operations · Oversee day-to-day office operations to ensure efficiency and smooth business functioning · Support the CEO with scheduling, coordination, and administrative tasks · Establish and improve internal processes, systems, and workflows · Coordinate across departments, suppliers, and partners to support business operations · Manage office resources, facilities, and documentation Finance & Accounts · Maintain accurate accounting records and day-to-day bookkeeping · Process payroll in line with Singapore regulations (Employment Hero) · Manage accounts payable and receivable, including invoicing and collections · Perform bank reconciliations and ensure financial accuracy · Handle supplier invoices, expense claims, and procurement processes · Manage inventory costing · Support month-end closing and financial reporting · Assist with GST filing and statutory compliance Sales Administration & Order Processing · Process customer orders and issue invoices accurately · Maintain CRM systems, sales records, and reporting · Coordinate order fulfilment and delivery timelines · Liaise with customers, suppliers, and logistics partners, including customs processes where required Customer Service · Respond to customer enquiries via phone, email, or helpdesk systems · Ensure timely resolution of issues and maintain strong customer satisfaction HR & Administration · Support onboarding, employee records, and HR administration · Assist with work pass applications and regulatory compliance · Maintain records, filing systems, and ERP master data Qualifications, Skills & Experience · Diploma or Degree in Accounting, Business, or a related field · 2-3+ years experience in office management, finance, or operations roles · Strong understanding of Singapore accounting standards, GST, and compliance · Proficiency in Microsoft Excel and accounting/ERP systems · Highly organized with strong attention to detail · Ability to manage multiple responsibilities independently · Strong communication and interpersonal skills · Proactive, hands-on attitude and continuous improvement mindset · Experience in the telematics industry is an advantage