Finance Operation Administrator

Key Responsibilities : Finance Operations & Billing Manage the Firm’s day-to-day finance operations, including preparing invoices, pro-forma invoices, payment requests and Statements of Account. Accounts Receivable & Collections Monitor outstanding balances, follow up on unpaid fees and instalment arrangements, and prepare weekly Letters of Demand in accordance with the Firm’s procedures. Payments & Financial Records Prepare payment instructions and coordinate payments to suppliers and service providers. Maintain accurate records of expenses, reimbursements, disbursements, billing and financial documents. Accounting & Financial Support Assist with monitoring cash flow, expenses and receivables, and liaise with the Firm’s external accountant on accounting, GST and statutory matters, including providing the necessary supporting documents. Administrative Support & Compliance Assist with general administrative matters, including meeting and calendar management, maintain confidentiality of financial and client information, and comply with the Firm’s policies and procedures. Key Requirements : - Degree or equivalent qualification in Accounting, Finance, Business Administration or a related field. - At least 0–3 years of relevant experience in finance, accounting or administrative operations. - Experience in billing, accounts receivable, invoicing and payment processing will be an advantage. - Good numerical and organisational skills with strong attention to detail. - Proficient in Microsoft Office, particularly Excel and Word. - Good communication and interpersonal skills, with the ability to liaise professionally with clients, suppliers and external accountants. - Able to work independently, manage multiple tasks and meet deadlines. - Responsible, organised and detail-oriented. - Able to handle confidential financial and client information with discretion. - Prior experience in a law firm or professional services environment would be an advantage. Preferred Attributes : - Experience in a law firm or professional services environment is an advantage. - Familiarity with billing, receivables and payment processes. - Proficient in Microsoft Excel and Microsoft Office. - Strong numerical and organisational skills with good attention to detail. - Good communication skills and a professional approach when dealing with clients and external parties. - Proactive, reliable and able to work independently in a fast-paced environment. - High level of integrity and confidentiality when handling financial and client information.