Finance Accounts Executive
Job Summary
The Finance Executive / Accounts Executive is responsible for managing accounts payable and receivable, stock and shipment management, quarterly GST submission, and monthly/quarterly closing. Candidates should hold a Diploma in Accounting with a minimum of 2 years of relevant experience. The role offers a 5-day work week based in the East.
Responsibilities
- Manage Accounts Payable and Receivable
- Handle stock and shipment management
- Perform quarterly GST submission and monthly closing
- Update project cost sheets and manage General Ledger
Required Skills
- Diploma in Accounting or equivalent
- Minimum 2 years of relevant accounting experience
- Knowledge of GST and general ledger closing
- Strong reconciliation and documentation skills
Job Details
Job Responsibilities:
Accounts Payable
- Ensure Purchase Orders (POs) are issued to suppliers within required timelines.
- Process payments according to company schedule.
- Reconcile supplier statements and resolve billing discrepancies.
Accounts Receivable
- Issue invoices for project and maintenance jobs promptly and accurately.
- Monitor outstanding receivables and follow up with customers for overdue payments.
- Maintain AR aging schedule and coordinate with internal teams on billing progress.
Stock Management
- Maintain accurate stock records and track all stock movements.
- Conduct quarterly stock take and reconcile variances.
Shipment Management
- Monitor shipments and ensure GST declaration and related documentation are completed.
- Arrange payment for GST declaration.
- Coordinate with suppliers and relevant parties to follow up on supplier invoice payments.
Quarterly GST Submission & Monthly / Quarterly Closing
- Maintain and update GST records in compliance with statutory requirements.
- Prepare and submit quarterly GST filings timely and accurately.
- Perform monthly bank reconciliations.
- Carry out monthly and quarterly closing activities including journal posting and account reconciliations.
Cost Sheet Management
- Update project cost sheets regularly for accurate reflection of costs.
- Ensure cost sheets support accurate billing and revenue recognition.
General Ledger (GL) Accounting & Monthly Closing
- Perform monthly GL closing ensuring all transactions are captured accurately.
- Prepare and post journal entries, accruals, and adjustments.
- Reconcile balance sheet schedules and resolve any discrepancies.
- Support preparation of internal management reports when required.
Other Finance Tasks
- Support the preparation of monthly, quarterly and annual financial reports.
- Assist in annual audit processes by preparing schedules, resolving auditor queries and providing required documentation.
- Maintain proper filing and documentation of financial records for audit and compliance purposes.
- Liaise with internal departments on finance-related matters.
- Assist in the implementation and improvement of accounting workflows, internal controls and reporting processes.
Job Requirements:
- Diploma in Accounting, or its equivalent.
- Minimum 2 years of relevant accounting experiences.