Project Management Officer
Job Summary
The Project Management Officer will work closely with platform leads and managers to support financial tracking, resource supply and demand preparation, and contract management activities. Key responsibilities include managing purchase requisitions, ensuring contract compliance, tracking project financials, and supporting budget submissions. The ideal candidate holds a degree or diploma in Business, Finance, or Accounting, with relevant experience in the banking or financial industry.
Responsibilities
- Track and report Build and Operate financials and manage timesheet reports
- Support contract management activities including PR creation and MSA renewals
- Assist Work Managers with project documentation, GENE updates, and accruals
- Support budget submissions, monthly GLAO reconciliation, and SCM tracking
Required Skills
- Degree/Diploma in Business, Finance, Accounting or equivalent
- 2+ years experience in banking or financial industry preferred
- Proficiency in MS Office (Excel, PowerPoint)
- Strong accounting knowledge and critical thinking skills
Job Details
Responsibilities
Work in partnership with the respective platform leads and partners in management, tracking and reporting of Build and Operate financials
Support development effort charge out to projects
Work closely with managers in preparation of resource supply & demand.
Extract and prepare timesheet reports.
Track against approved monthly charges and raise any discrepancies to Project Managers and Team Leads
Prepare supporting documents to Finance Fixed Asset team for capital expense charge out
Support Contract Management activities :
- Contracts are processed in a timely and orderly manner (with approvals in place).
- Timely creation of Purchase Requisition (PR) in Coupa for Purchase Order (PO) issuance to vendor
- Liaise closely with internal and external stakeholders on any outstanding contracts not processed/signed.
- To review contracts submitted by internal and external stakeholders follows DBS guidelines and standards
- Liaise with internal stakeholders if Delegate of Authority (DOA) approval is not provided on time
- To ensure that all contracts processed are within budget
- To process contracts in the correct PC Code/GL/FA to avoid reclassification when payments are made.
- To ensure Contract Management Process (CMP) is done for all contracts more than $200K (with GST)
- To track and manage Master Service Agreement (MSA) renewal
Assist, advise, support and follow-up with Work Managers :
- On project documentations, processes, reporting and usage of GENE
- Update project financials, documentation, and statuses in GENE
- Lodgment of contracts with Group Procurement Services (GPS)
- Tracking and submission of accruals to Finance, ensure all accruals are supported with valid supporting documents
- Submitting reports for management reporting for Major Projects/Programmes. Includes verifying the information submitted are accurate and updated correctly
Support Build and Operate budget submissions for IBG & Future Ready platforms. Review the completeness of the submissions during the yearly budget exercise
Support monthly GLAO reconciliation
Support Strategy Cost Management (SCM) tracking and reporting
Requirements :
- Degree / Diploma holder in Business / Finance / Accounting or equivalent
- At least 2 years of experience in banking or financial industry would be an advantage
- Proficient in MS Office, especially Excel and PowerPoint
- Good accounting knowledge in terms of financial principles
- Team player, meticulous, ability to multi-task and detailed oriented
- A fast learner, able to work with minimal supervision and basic process guides.
- Comfortable working in an extremely fast paced environment, meet deadlines and prioritise accordingly
- Critical thinking: ability to understand, dissect and analyze information