Accounts & HR Executive

Key Responsibilities Finance & Accounting - Manage daily finance and accounting operations for the company. - Maintain accounting records for the operating company and dormant companies. - Update and maintain monthly Profit & Loss statements, financial schedules, and management reports. - Monitor cash flow, bank balances, and funding requirements. - Manage Accounts Payable (AP), Accounts Receivable (AR), payment processing, and collection monitoring. - Prepare payment schedules, bank reconciliations, and supporting financial documents. - Liaise with outsourced accounting firm on monthly accounts closing, GST reporting, journal entries, and financial statement reviews. - Review financial reports and follow up on accounting adjustments when required. - Coordinate with external auditors, tax agents, and corporate service providers on audit, tax, and compliance matters. - Prepare supporting schedules and documents for annual audit and statutory reporting. HR & Employee Administration - Coordinate with outsourced HR provider on monthly payroll processing, including submission of commission reports and payroll-related information. - Liaise with outsourced HR provider on employee-related matters and communicate management instructions. - Arrange company insurance coverage for new employees. - Conduct employee onboarding and explain company policies, rules, and regulations. - Maintain employee-related administrative records. Corporate Administration - Liaise with corporate secretary on company incorporation matters, annual filings, and statutory compliance. - Maintain company records, agreements, and corporate documents. - Coordinate with government agencies, banks, and external service providers. - Provide administrative and operational support to management. Office & Operations Support - Manage office administration, including pantry supplies, office inventory, and general office requirements. - Coordinate office maintenance, repair works, and cleaning services to ensure a safe and well-maintained workplace. - Liaise with suppliers and external vendors for office-related services. - Assist with procurement activities and vendor coordination. - Support management with operational reports and ad hoc assignments. Inventory Administration - Monitor inventory levels and maintain accurate stock records. - Update stock movements and inventory records in the system. - Prepare inventory variance reports and investigate stock discrepancies. - Perform stock reconciliation and process approved inventory adjustments. - Ensure accuracy of inventory data and supporting documentation. Requirements - Diploma in Accounting, Finance, Business Administration, or related discipline. - Minimum relevant experience in finance and administration roles. - Hands-on experience managing accounting operations and coordinating with outsourced accounting firms. - Experience with accounting software; QuickBooks experience is preferred. - Good knowledge of accounting principles, financial reporting, AP/AR, cash flow management, and Singapore statutory requirements. - Familiar with GST reporting, audit coordination, and financial compliance matters is an advantage. - Strong analytical skills with good attention to detail and accuracy. - Able to work independently with minimal supervision. - Strong multitasking skills with the ability to manage competing priorities and deadlines. - Proactive, responsible, and comfortable working in a fast-paced SME environment. - Good communication skills and ability to liaise with management, employees, suppliers, and external service providers. - Proficient in both English and Mandarin (Chinese), written and spoken, to communicate effectively with management, colleagues, and Chinese-speaking stakeholders. - Singapore Citizens, Singapore Permanent Residents, and eligible foreign candidates.