Admin Assistant

Functions: 1) Finance & Accounting - Process supplier invoices and AP accounts payables - Support in customer invoices and follow up on AR accounts receivable - Maintain stocks and costing records keeping process up to date - Perform bank reconciliation and applications - Assist in preparation of monthly management accounts & journals - Support GST filing and compliance - Liaise with external auditors, corporate secretary, and tax agents - Assist in annual filing matters with Accounting and Corporate Regulatory Authority (ACRA) 2) Human Resources - Assist in recruitment process (job postings, interview scheduling, onboarding documentation) - Maintain employee personal files - Administer employee leave records and claims - Ensure compliance with Singapore Employment Act and MOM regulations 3) IT & Administrative Support - Coordinate IT onboarding (email setup, system access, laptop allocation) - Maintain IT asset register, IT hardware and software purchasing - Liaise with external IT vendors for system maintenance and troubleshooting - Support basic office IT issues (printers, shared drives, Wi-Fi access) Knowledge, Skills and Requirements - Diploma or Degree in HR, Accounting, Business Administration, IT, or related field - 1–3 years of relevant working experience - Knowledge of Singapore payroll processing and CPF regulations - Basic understanding of GST and accounting principles - Familiarity with accounting software (e.g. Navision) - Proficient in Microsoft Excel and MS Office - Strong organizational and multitasking skills - High level of integrity and attention to detail