Accounts Executive
Job Summary
The Accounts Executive will manage accounts receivable tasks, including invoice generation, collection, and reconciliation. The role involves maintaining accurate financial records, supporting internal and external audits, and collaborating with cross-functional teams. Additionally, the position requires managing inventory summaries and cash flow forecasting to assist in financial planning.
Responsibilities
- Generate and manage 300+ monthly AR invoices
- Perform reconciliation and AR aging reports
- Monitor cash flow and inventory summaries
- Coordinate with CSR and Purchasing teams
Required Skills
- Degree/Diploma in Finance or Accounting
- 3-5 years of AR experience
- Computer literacy and Syspro proficiency
- Strong attention to detail
Job Details
Responsibilities:
- Prepare AR Invoices: Generate approximately 300 invoices monthly with accuracy and timeliness.
- Chase and collect outstanding AR balances.
- Escalate and inform the superior of any collection issues promptly.
- Perform reconciliation of purchasing, sales, and balance amounts across entities.
- Prepare AR-related schedules for internal and external audits (e.g., AR aging, sales list by customer and items).
- Vouch and file documents systematically, ensuring DO dates match invoices.
- Update weekly inventory summary for finished goods, RWS, and WIP to support purchasing team in controlling over-purchasing.
- Calculate monthly sales discount for some customers.
- Liaise with CSR regarding any SO issues to ensure smooth order processing.
- Send out monthly Statements of Account (SOAs) to customers.
- Prepare weekly cash flow forecasts to support financial planning.
- Support process improvement initiatives, including automation of AR workflows.
- Collaborate with cross-functional teams (CSR, Purchasing) to ensure accuracy and efficiency.
- Assist with ad hoc AR-related tasks as assigned.
Pre-requisites:
- Minimum Diploma/Degree in Finance, Accounting, Business or any related discipline.
- At least 3-5 years of relevant AR experience.
- Meticulous and computer literate.
- Proficient in Syspro accounting software is added advantage.
- Ability to work in a fast-paced environment.