HR & Admin Executive
Job Summary
The HR & Admin Executive will be responsible for providing daily administrative support for HR functions, including work pass management and recruitment assistance. The role also involves managing general office tasks such as scheduling, travel arrangements, and maintaining office records. The candidate will ensure smooth operations by coordinating office procedures and handling confidential documentation.
Responsibilities
- Manage HR administration and work pass applications
- Assist in recruitment and payroll processes
- Oversee office scheduling and travel arrangements
- Maintain office documentation and expense reports
Required Skills
- HR administration expertise
- Work pass management (EP/S-Pass)
- Office management skills
- Proficiency in reporting and documentation
Job Details
Duties and Responsibilities
HR:
• Provide day to day support for HR administration function
• Handle work pass, s-pass and employment pass matters (application, renewal, update, cancellation)
• Assist in the recruitment process
• Handle preparation of offer letter, confirmation letter, employment letter and etc.
• Assist in identifying, establishing and maintaining a HR system
• Support and administer the company’s HR policies and mandates
• Conduct proper training and development plan
• Assist in payroll management and preparation
• Administer any Employee Relation functions
• Ensure adherence to company administrative procedures
• Ad hoc duties as assigned by Managing Director.
Admin:
• Handling office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Maintain polite and professional communication to all parties via phone, email, and mail.
• Handle and ensure security of confidential documents.
• Organise office and assist associates in ways that optimise procedures.
• Submit and reconcile expense and claims reports.
• Assist in Human Resource Management activities.
• Other duties as and when assigned.