HR Admin Assistant

Recruitment & Work Pass Administration Support • Provide administrative support for recruitment activities, including interview scheduling, candidate coordination, and documentation tracking. • Assist in the preparation, submission, renewal, and cancellation of work pass applications (e.g., Employment Pass, S Pass, Work Permit) in compliance with regulatory requirements. • Maintain accurate recruitment records, work pass trackers, and personnel files. • Coordinate repatriation arrangements, including home leave logistics. • Work closely with external agencies or service providers on recruitment and work pass matters. General HR Administration • Prepare HR documentation such as onboarding forms and employee records. • Support onboarding administration for new hires, including checklist preparation and document collection. • Update HR systems with employee data and handle general administrative tasks. • Assist with ad-hoc HR projects or activities as assigned by the supervisor. Requirements: • Diploma in Business Administration or related discipline. • Prior experience in HR administration, claims processing, or general office administration is a plus. • Exposure to recruitment coordination or work pass administration. • Familiarity with HR systems or shared HR databases. • Basic knowledge of Singapore employment or work pass processes. • Strong administrative and organizational skills with attention to detail. • Basic understanding of HR administrative processes. • Ability to manage documentation, records, and trackers accurately. • Good communication skills and ability to liaise with internal stakeholders and external parties. • Proficient in Microsoft Office (Word, Excel, Outlook). • Ability to handle sensitive and confidential information professionally. Other information: • Company Transport Pick-up (islandwide) • 8.30am to 5.30pm (Mon-Fri)