Accounting Admin Front Desk
Job Summary
We are seeking a motivated and detail-oriented Executive to support academic and corporate operations. This role integrates accounting, administration, and front-line reception duties. It offers professional growth opportunities within a diverse business environment.
Responsibilities
- Manage full-cycle bookkeeping and financial records.
- Handle front desk reception and customer enquiries.
- Support administrative operations and student registration.
- Coordinate meetings, compliance, and reporting tasks.
Required Skills
- Diploma in Accounting or Business.
- 3+ years of relevant experience.
- Proficiency in QuickBooks/Xero and MS Office.
- Strong accounting and communication skills.
Job Details
### Responsibilities
**Accounting & Finance**
- Perform accurate accounting and bookkeeping using double-entry principles.
- Record and update general ledger accounts and transactions.
- Process accounts payable and receivable efficiently.
- Prepare customer invoices, debit/credit notes, receipts, and statements of account.
- Monitor accounts receivable and assist in debt collection.
- Reconcile bank statements and financial records.
- Prepare supporting schedules for monthly management accounts.
- Assist with payroll, staff claims, and reimbursement.
- Support annual audits and maintain records via QuickBooks, Xero, or similar software.
**Front Desk & Customer Service**
- Serve as the primary point of contact for visitors, students, and clients.
- Manage reception duties, including walk-in enquiries, calls, and email correspondence.
- Provide information on courses, schedules, and enrolment procedures.
- Assist with student registration, course enrolment, and attendance tracking.
- Handle enquiries and complaints professionally.
**Administration & Operations**
- Prepare correspondence, reports, and business documents.
- Manage filing systems and maintain physical and electronic records.
- Coordinate appointments, meetings, and examination schedules.
- Perform data entry and maintain company databases.
- Liaise with clients, vendors, government agencies, and stakeholders.
- Assist with compliance, licensing, and corporate administrative matters.
### Preferred Qualifications
- Diploma in Accounting, Finance, Business Administration, or related discipline.
- Minimum 3 years of experience in accounting, finance, administration, or customer service.
- Strong numerical aptitude and understanding of accounting principles (double-entry, GL, bank reconciliation).
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Experience with QuickBooks, Xero, or equivalent software.
- Excellent customer service and interpersonal skills.
- Strong organizational, time management, and multitasking abilities.
- High level of accuracy and commitment to confidentiality.