HR Assistant
Job Summary
We are looking for a proactive and detail-oriented HR Assistant to join our Human Resources function. This role is ideal for a fresh graduate who is keen to build a career in HR and gain practical experience across the core functions of Human Resources. Reporting to the HR Manager, you will support day-to-day HR operations, including recruitment, onboarding, administration, and compliance.
Responsibilities
- Manage recruitment, screening, and interview scheduling
- Handle work pass applications and onboarding logistics
- Maintain employee records and HR documentation
- Support HR operations and employee engagement initiatives
Required Skills
- HR Degree/Diploma
- Proficiency in MS Office
- Attention to detail
- Strong communication skills
- Confidentiality and discretion
Job Details
### Key Responsibilities
**Recruitment & Onboarding**
- Coordinate recruitment activities: posting job advertisements, screening applications, and scheduling interviews.
- Liaise with hiring managers for interview arrangements.
- Conduct reference and background checks.
- Prepare employment contracts, onboarding documents, and new hire materials.
- Manage work pass applications, renewals, and cancellations.
- Coordinate onboarding activities to ensure a smooth transition for new hires.
**HR Administration**
- Maintain accurate employee records, HR databases, and personnel files.
- Organize and maintain HR documentation and filing systems.
- Prepare HR letters and employment-related documentation.
- Administer employee leave, insurance, benefits, and records.
- Provide general administrative support for HR operations.
**Employee Lifecycle Administration**
- Prepare HR documentation per company policies and regulations.
- Administer probation reviews, contract renewals, and employee transfers.
- Coordinate employee offboarding and exit procedures.
**Employee Engagement & HR Projects**
- Support engagement initiatives, staff events, and training activities.
- Assist in preparing HR reports, presentations, and documentation.
- Support HR process improvement initiatives and assigned projects.
### Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
- Entry-level candidates are encouraged to apply.
- Genuine interest in pursuing a career in Human Resources.
- Strong organizational skills with excellent attention to detail.
- Good interpersonal and written communication skills.
- Ability to handle confidential information with professionalism.
- Proficient in Microsoft Office (Word, Excel, and PowerPoint).
- Positive attitude, willingness to learn, and strong sense of responsibility.
- Resourceful, adaptable, and able to work independently.