Executive Office Manager
Job Summary
The Executive Office Manager will provide comprehensive administrative and executive support while coordinating international business activities and overseas projects. This role involves overseeing day-to-day office operations, managing facilities, and ensuring efficient communication with international clients and partners. The successful candidate will work closely with management to maintain a professional corporate environment and support global business development efforts.
Responsibilities
- Provide executive administrative support
- Oversee daily office operations and facilities
- Coordinate international business and client relations
- Manage HR administration and documentation compliance
- Support management with global travel and meetings
Required Skills
- 3-5 years office management experience
- Proficiency in Microsoft Office Suite
- Strong communication and interpersonal skills
- Ability to travel internationally
- Organized and proactive mindset
Job Details
Key Responsibilities
Executive Administration
- Provide comprehensive administrative and executive support to Management.
- Manage calendars, meetings, travel arrangements and business appointments.
- Prepare reports, presentations, business proposals and corporate correspondence.
- Maintain proper documentation, filing systems and confidential records.
- Coordinate communication with overseas offices, international clients and business partners.
Office & Facilities Management
- Oversee the smooth day-to-day operations of the corporate office.
- Liaise with landlords, building management, vendors and contractors.
- Manage office facilities, meeting rooms, company assets and inventory.
- Ensure office supplies and administrative resources are well maintained.
International Business Support
- Build and maintain strong professional relationships with international clients, government agencies and business partners.
- Coordinate customer visits, corporate events and overseas delegations.
- Assist Management during meetings, presentations and business negotiations.
- Travel overseas when required to support exhibitions, project coordination, client meetings and international business development.
HR Administration & Compliance
- Maintain employee records and administrative documentation.
- Ensure proper document control, confidentiality and compliance with company policies and Singapore regulations.
- Assist with HR administrative matters and internal office procedures
Requirements
- Singapore Citizen or Singapore Permanent Resident.
- Diploma or Degree in Business Administration, Office Management or a related discipline.
- Minimum 3–5 years of relevant experience in office management, executive administration or corporate support.
- Experience in an SME or technology company will be an advantage.
- Excellent communication, interpersonal and organisational skills.
- Outgoing, confident and comfortable interacting with international clients and senior executives.
- Able to travel overseas when required.
- Proficient in Microsoft Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
- Highly organised, resourceful, proactive and able to work independently.
- Professional appearance with strong customer service orientation.