HR & Admin Executive
Job Summary
We are seeking a proactive and organized HR & Admin Executive to manage daily human resources and administrative operations. The role involves overseeing the full employee lifecycle, payroll processing, and office support. Candidates will contribute to maintaining a positive workplace environment and ensuring regulatory compliance.
Responsibilities
- Manage full-cycle HR operations and recruitment
- Process payroll and statutory submissions
- Handle employee relations and performance management
- Oversee general office administration and travel
- Maintain company licenses and ISO compliance
Required Skills
- Diploma or Degree in HR/Business
- 3+ years HR & Admin experience
- Fluent in English and Chinese
- Proficiency in Sage and Whyze HR systems
- Meticulous and proactive working style
Job Details
Key Responsibilities:
Human Resources Functions
- Oversee end-to-end HR operations, including recruitment, onboarding, and employee lifecycle management.
- Administer Compensation & Benefits, payroll processing, and ensure accuracy and timely submission.
- Handle statutory submissions such as IR21 and IR8A in compliance with local regulations.
- Manage employee performance processes, including probation tracking, confirmation, appraisal, and promotion.
- Support training and development initiatives and coordinate employee engagement programs.
- Maintain positive employee relations, address HR-related queries, and handle disciplinary matters including preparation of warning letters.
- Process applications and renewals for work passes, permits, and other employment-related documentation.
Administrative Functions
- Perform general office administration, including document control, filing, and record management.
- Coordinate travel arrangements, including air tickets, accommodation, and transportation.
- Organize and manage company events and team-building activities.
- Handle petty cash administration and related claims.
- Manage renewal of company licenses and support compliance activities such as ISO audits.
- Provide day-to-day administrative support to ensure efficient office operations.
General Duties
- Support management with ad-hoc HR and administrative tasks as required.
- Ensure compliance with company policies, procedures, and regulatory requirements.
Requirements:
- Minimum Diploma or Degree in Human Resources, Business Administration, or related field.
- Minimum 3 years of relevant HR & Administration experience.
- Cheerful, responsible, meticulous, proactive, and able to take initiative in work.
- Fast learner with the ability to work systematically and complete tasks efficiently.
- Fluent in English and Chinese; proficiency in Malay will be an advantage.
- Knowledge of Sage Payroll System and Whyze HR System will be an advantage.
- Able to commence work immediately or within short notice preferred.
Working Hours:
- Monday to Friday: 8:00 AM – 5:00 PM
- Alternate Saturday: 8:00 AM – 12:00 PM
- Free transportation provided from Jurong East MRT.