Community Events Admin Executive

Responsibilities: - Provide logistical and administrative support for large-scale fund-raising events and related meetings to ensure smooth execution. - Assist in event planning by estimating budgets and securing necessary internal approvals. - Coordinate with internal teams and external vendors, ensuring timely follow-ups after weekly meetings. - Deliver on-site support during events to facilitate seamless operations. - Prepare event materials, presentations, and detailed post-event reports to document outcomes. - Coordinate logistics and resources for community outreach events to promote programs such as financial literacy. - Manage volunteer coordination and support community engagement activities. - Track and report on the impact and effectiveness of community outreach initiatives. - Manage production and distribution of the quarterly e-Newsletter to maintain stakeholder engagement. - Support social media content management in collaboration with the Marketing team to ensure consistent messaging. - Maintain and update team webpages with accurate and current information on community outreach and events. - Perform general administrative duties to support efficient department functioning. - Process and track invoices, expenses, and procurement requests in compliance with internal policies. - Manage office supplies and equipment to ensure availability and proper operation. - Handle ad-hoc deliveries, including receiving and dispatching items to partners as needed. Required competencies and certifications: - Diploma or Bachelor's degree. - Experience in administrative support within a corporate environment. - Proven ability to support event coordination and logistics. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Preferred competencies and qualifications: - Familiarity with community outreach or volunteer management activities.