Finance Administrator
Job Summary
The Finance Administrator will be responsible for managing financial transactions, maintaining accurate accounting records, and preparing monthly financial statements. The role involves processing invoices, managing payments, and handling GST filings while ensuring compliance with financial regulations. You will also coordinate with auditors and manage staff leave and expense claims.
Responsibilities
- Process supplier invoices, purchase orders, and payments
- Prepare monthly bank reconciliations and journal entries
- Maintain accounting database and fixed assets register
- Prepare monthly financial statements and reports
- Handle GST filing and corporate tax computation support
Required Skills
- Diploma in Accounting or Business Administration
- 3-5 years of finance/accounting experience
- Proficiency in accounting software (NAV)
- Knowledge of GST and corporate tax processes
- Strong reconciliation and data management skills
Job Details
Requirements:
- Minimum Diploma in Accounting, Business Administration and/or equivalent.
- 3 - 5 years experience in finance/accounting field.
Primary Responsibilities:
a) Transaction Processing:
1) Check matching of supplier’s invoice, purchase order (PO) and purchase requisition.
2) Prepare sales invoices and process receipts.
3) Check all invoices for proper authorisation according to the financial regulations before processing payment.
4) Prepare payment vouchers and cheques.
5) Prepare journal entries / vouchers.
6) Preparing of monthly bank reconciliations.
7) Check major supplier statements and accrue expenses for goods received without invoice.
8) Account coding of invoices for recognition of expenses/assets.
9) Comparisons on estimated revenue / charges against actual (Vendors)
10) Managing staff leave records and staff expenses claims.
b) Maintenance of Accounting Records:
1) Data input / verification.
2) Update accounting database (NAV).
3) Reconcile database maintained in different modules.
4) Maintain fixed assets register.
c) Reporting:
1) Monthly financial statements.
2) Supplementary reports and schedules.
3) Reconciliation of creditors’ statement of accounts.
4) Dealing with auditors on financial audit and preparation of audited financial statements
d) Tax Processes:
1) GST preparation and filing
2) Working with tax agent on corporate tax computation and relevant schedules
3) Assist on IRAS tax query if there is any