HR & Admin Executive

Key Responsibilities: - Manage day-to-day HR operations, including recruitment coordination, onboarding, confirmation, transfers, offboarding, and employee documentation. - Prepare HR-related letters and documents, including employment contracts, confirmation letters, promotion letters, and other employee correspondence. - Maintain accurate employee records, personnel files, attendance records, leave records, claims, benefits, and training documentation. - Support monthly payroll preparation, CPF contributions, statutory submissions, and employee benefits administration. - Coordinate recruitment activities, including job postings, candidate sourcing, interview arrangements, reference checks, internship programmes, and graduate hiring initiatives. - Organise employee engagement activities, welfare programmes, company events, annual dinners, team-building activities, CSR initiatives, and related event logistics. - Assist with government grant applications, claims, supporting documentation, compliance tracking, and liaison with relevant agencies, consultants, and vendors. - Process intercompany claims, expense reimbursements, allocations, chargebacks, and supporting records in coordination with Finance. - Support regulatory and compliance administration, including staff declarations, compliance attestations, training records, audit documentation, and regulatory reporting where required. - Coordinate corporate secretarial and regulatory administration matters, including documentation for annual filings, board approvals, audits, and external adviser coordination. - Manage general office administration, including procurement, office supplies, vendor coordination, facility maintenance, service agreements, and travel arrangements where required. - Prepare HR, administration, recruitment, training, headcount, turnover, and other management reports, and support ad hoc projects as assigned. Requirements: - Diploma or Degree in Human Resource Management, Business Administration, or a related discipline. - Minimum 2 to 3 years of relevant experience in HR operations, office administration, payroll support, or a similar role. - Good knowledge of Singapore employment practices, CPF matters, statutory requirements, and HR documentation. - Experience supporting payroll, recruitment, employee records, government claims, and office administration will be an advantage. - Proficient in Microsoft Office applications, especially Word, Excel, Outlook, and PowerPoint. - Strong organisational, communication, interpersonal, and time-management skills. - Meticulous, responsible, discreet, and able to handle confidential information professionally. - Able to work independently, manage multiple priorities, and collaborate effectively with internal and external stakeholders.