Administrative Executive
Job Summary
Provide professional front-of-house and administrative support to uphold corporate image, manage communications, and coordinate office operations. Facilitate inter-departmental collaboration in a dynamic business environment. Handle administrative tasks and data reconciliation to support organizational efficiency.
Responsibilities
- Manage front-of-house and office operations
- Handle communications and meeting coordination
- Maintain document filing and records
- Perform MS Excel data reconciliation
- Execute ad-hoc management tasks
Required Skills
- Administrative support
- MS Excel proficiency
- Professional communication
- Office maintenance
- HR administration experience
- International trade experience
Job Details
Responsibilities:
- Greet visitors professionally to uphold and enhance the company’s corporate image and reputation.
- Manage all incoming calls and inquiries, ensuring timely responses and accurate routing of information to relevant parties.
- Oversee daily office maintenance, manage pantry and stationery inventory, and coordinate procurement activities to ensure smooth office operations.
- Manage document distribution, filing, and archiving to maintain organized records and support operational efficiency.
- Coordinate meeting schedules and room bookings to optimize resource utilization and support team collaboration.
- Facilitate effective communication and coordination across departments and stakeholders to support business processes.
- Provide administrative support for management-assigned tasks and handle ad-hoc requests promptly and efficiently.
- Utilize MS Excel to perform data reconciliation tasks, ensuring accuracy and reliability of information.
Preferred competencies and qualifications:
- Experience in foreign trade or international trading environments.
- Prior experience in human resources (HR) administration.