Admin Accounts Executive
Job Summary
The Admin & Accounts Executive will handle day-to-day transaction processing for Sales, Purchase, and Nominal Ledgers to ensure accurate accounting records. This role also encompasses general administrative support, including managing office supplies, worker dormitory matters, and permit applications. The position requires a minimum of a Diploma in Accounting with at least 2 years of relevant finance experience.
Responsibilities
- Manage daily transaction processing for Sales, Purchase, and Nominal Ledgers.
- Handle bank receipts, payments, petty cash, and expense claims.
- Prepare month-end closing reports and sales invoices.
- Oversee general office administration, including stationery and courier management.
- Coordinate worker dormitory matters and safety/yard permit applications.
Required Skills
- Diploma in Accounting.
- Minimum 2 years of finance/accounting or reporting experience.
- Proficiency in Peachtree accounting software.
- Strong organizational and administrative skills.
- Ability to manage multiple tasks including reporting and general office coordination.
Job Details
Job Scope:
Finance
- Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records.
- Handling bank receipts and payments & petty cash payments.
- Handling Supplier invoice, delivery order.
- Processing expense claims after review.
- Preparing Quotation to customer.
- Update the material cost & labour cost.
- Update the accounting entry (Accounting software: Peachtree).
- Preparing the report for month end closing.
- Handling opening job file.
- Preparing sales invoices.
Admin
- Manage general communications such as posts, deliveries, couriers, etc.
- Manage worker dormitory matters.
- Manage supply of stationery and other office supplies.
- Apply and update for Safety Course, Yard entry permit, etc.
- Update for staff personnel information, etc.
- Cover for the Finance & Admin Manager in case of absence.
- Carry-out other tasks that can be reasonably expected from this role.