HR & Admin Executive
Job Summary
We are seeking a proactive HR & Admin Executive to manage full-spectrum HR operations, focusing on staff engagement, internal communication, and training. This role ensures smooth day-to-day administrative support and positive employee experience. You will be responsible for coordinating training programs, culture activities, and managing worker-related administrative matters.
Responsibilities
- Plan and execute staff engagement and bonding events.
- Manage internal communications, newsletters, and feedback surveys.
- Oversee training needs analysis, budgeting, and grant applications.
- Handle full-cycle worker administration including dormitory and travel arrangements.
- Maintain employee records and compliance in HRMS.
Required Skills
- Diploma/Degree in HR or Business Administration.
- 2-3 years of HR administration experience.
- Proficiency in MS Office and HRMS platforms.
- Strong coordination and organizational skills.
- Familiarity with worker-related HR matters.
Job Details
Job Description:
1. Culture & Engagement Activities
- Plan and execute staff bonding activities and engagement events.
- Manage employee recognition programs.
- Oversee staff birthday and work anniversary programs.
- Coordinate corporate wellness and well-being programmes.
2. Communication & Feedback
- Prepare and distribute HR newsletters, memos, and monthly updates.
- Manage internal communication platforms such as notice boards and intranet.
- Conduct pulse surveys and engagement feedback forms.
- Analyze survey results and provide improvement recommendations.
3. Employer Branding (Internal Focus)
- Develop internal content to promote company values, culture, and mission.
- Highlight employee stories, team achievements, and project milestones.
- Assist in preparing branding materials for recruitment events, job fairs, or social media.
4. Training & Development
- Collaborate with department heads to identify skills gaps and training needs.
- Source suitable training courses, workshops, or trainers.
- Manage the training budget and ensure cost-efficient utilisation.
- Apply training grant like SkillsFuture (SSG), or other grant schemes.
- Track and update employee training history, certificates, and competencies in HRMS.
- Collect post-training feedback and evaluate effectiveness of learning programmes.
5. Worker-Related Matters
- Handle all matters related to workers' dormitory including allocation, maintenance, and compliance.
- Arrange medical checkups for new and renewing workers.
- Purchase flight tickets and organize transportation for workers.
- Handle PCP and monthly costing for dormitory, utilities and other expenses.
- Schedule and coordinate worker training programs (CoreTrade, CSOC).
- Monitor and record worker movements, including dormitory check-ins and check-outs.
- Address and resolve general inquiries from workers.
- Perform other administrative duties as requested.
Job Requirements:
- Diploma or Degree in Human Resource Management, Business Administration, or related field.
- At least 2-3 years in the HR administration role.
- Good understanding of HR functions such as engagement, training, and general HR operations.
- Experience handling worker-related HR matters (dormitory, training, onboarding) will be an advantage.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable using HRMS or digital HR tools.
- Good communication and interpersonal skills.
- Strong coordination skills, highly organized, and able to manage multiple tasks simultaneously.
- Detail-oriented, responsible, and able to maintain a high level of confidentiality.
- Ability to work independently with minimal supervision.