Finance Admin Executive
Job Summary
We are seeking a highly organized, resourceful, and proactive individual to manage finance, and administrative functions while providing direct support to the CEO. This role requires someone who thrives in a dynamic environment, enjoys wearing multiple hats, and can handle both strategic tasks and day-to-day operations with professionalism and discretion.
Responsibilities
- Manage daily finance operations, invoicing, and expense claims.
- Perform bookkeeping, tax reporting, and grant application support.
- Oversee office operations, procurement, and asset inventory.
- Provide executive PA support and calendar management for the CEO.
- Coordinate projects and internal/external communications.
Required Skills
- Diploma or Degree in Business, Accounting or related field.
- 2-3 years experience in HR, Finance, or Admin roles.
- Proficiency in MS Office and Google Workspace.
- Strong organizational, multitasking, and problem-solving skills.
- High level of discretion and confidentiality.
Job Details
Key Responsibilities
Finance & Accounting
- Handle daily finance operations including invoicing, payment processing, and expense claims.
- Monitor and reconcile accounts payable, and receivable.
- Work with external accountant and auditors for bookkeeping, tax matters and monthly financial reporting.
- Ensure timely submission of finance-related documentation and statutory filings.
- Support grant applications and government submissions.
Admin & Personal Assistance to CEO
- Oversee general office operations, ensuring a smooth and efficient working environment.
- Manage procurement of office supplies, vendor coordination, and asset inventory.
- Support company events, meetings, and logistics arrangements.
- Handle basic IT and facility support coordination when needed.
- Provide PA support to the CEO.
- Handle confidential matters and sensitive information with discretion.
- Provide executive-level administrative support to the CEO, including scheduling, calendar management, and travel arrangements.
- Act as a liaison between CEO and internal/external stakeholders, ensuring timely communication.
- Assist in project coordination and ad-hoc tasks as assigned by the CEO.
Requirements
- Diploma/Degree in Business Administration, Accounting, or related field.
- Minimum 2–3 years of experience in HR/Finance/Admin roles, preferably in a SME or fast-paced environment.
- Strong organizational, communication, and multitasking skills.
- Proficient in MS Office / Google Workspace; familiarity with accounting software is a plus.
- Discreet, dependable, and able to maintain a high level of confidentiality. Resourceful and problem solver.