Admin Account Executive
Job Summary
The Admin & Account Executive handles daily financial transaction processing, including Sales, Purchase, and Nominal Ledgers to ensure accurate accounting records. The role involves managing general office administration, including communications, supply procurement, and personnel record maintenance. Additionally, the position requires supporting month-end closing, preparing quotations, and covering for the Finance & Admin Manager when necessary.
Responsibilities
- Process daily sales, purchase, and nominal ledger transactions
- Manage bank receipts, payments, and petty cash
- Prepare quotations, sales invoices, and month-end reports
- Maintain office supplies and handle dormitory matters
- Update staff personnel information and safety certifications
Required Skills
- Diploma in Accounting
- Minimum 2 years of finance/accounting experience
- Proficiency in Peachtree accounting software
- Experience in reporting and ledger management
Job Details
Job Scope:
Finance
- Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:
- Handling bank receipts and payments & petty cash payments.
- Handling Supplier invoice , delivery order
- Processing expense claims after review.
- Preparing Quotation to customer
- Update the material cost & labour cost
- Update the accounting entry ( Accounting software : Peachtree )
- Preparing the report for month end closing
- Handling opening job file
- Preparing sales invoices
Admin
- Manage general communications such as posts, deliveries, couriers, etc.
- Manage worker dormitory matters.
- Manage supply of stationery and other office supplies
- Apply and update for Safety Course , Yard entry permit , etc
- Update for staff personnel information, etc
- Cover for the Finance & Admin Manager in case of absence
- Carry-out other tasks that can be reasonably expected from this role