Finance & HR Assistant
Job Summary
The church is seeking a detail-oriented Finance & Human Resource Assistant to support financial and HR administrative operations. The role involves managing accounting documentation, processing payroll and staff claims, and maintaining accurate records for both ministries and personnel. The position requires a commitment to integrity and the ability to work in a church environment, including weekends.
Responsibilities
- Manage accounting records and liaise with finance vendors
- Handle staff payroll, insurance, and leave administration
- Provide administrative support for church events and operations
Required Skills
- Minimum 1 year finance/accounting experience
- LCCI or equivalent qualification
- Proficiency in accounting software and MS Office
- Strong attention to detail and interpersonal skills
Job Details
Key Responsibilities:
A) Financial Administration:
- Liaise with the appointed finance vendor for accounting functions, including financial reporting and audit coordination.
- Process payments, claims, and receipts with accuracy.
- Maintain proper documentation and clear records of transactions and suppliers.
- Manage petty cash and perform bank reconciliations.
- Record ministry-related income from events and activities.
- Maintain digital financial records to support audits and reporting.
- Provide data support for monthly management reports.
- Support the upkeep of fixed asset records and assist with asset verification.
- Uphold compliance with internal financial policies and local regulatory requirements.
- Handle bank account opening and updating requirements.
- Assist with general finance-related and administrative tasks.
B) Human Resource Administration:
- Handle staff payroll processing, claims, and related matters.
- Liaise with insurance agents regarding renewal, cancellation, and claims of staff insurances.
- Oversee records for staff leave, off-in-lieu, and attendance using established systems.
- Coordinate scheduling and tracking of work hours and leave balances.
- Support onboarding of new team members, including documentation and orientation.
- Maintain efficient systems for secure document storage and retrieval.
C) Others:
- Support church-wide and office events as needed.
- Provide consistent support to the team and other staff as required.
- Undertake any other duties as assigned by the Office Manager or Senior Pastor/Pastors.
Qualifications and Skills:
- Minimum 1 years of relevant experience in finance or accounting.
- LCCI or equivalent qualification in finance/accounting.
- Proficiency in accounting software and Microsoft Office tools.
- Able to work independently while contributing to a team.
- Committed to integrity, confidentiality, and Christian values.
- Experience working in a church context in Singapore is preferred.
- Experience or training in HR Infotech, Xero, or similar software is an advantage.
- Meticulous with attention to detail; resourceful and able to multi-task.
- Good interpersonal and communication skills.
Additional Information:
- Due to the nature of church operations, working on Saturdays and Sundays is required; off-days will be allocated during weekdays.