Accounts & Admin Executive
Job Summary
The Accounts & Administration Executive will manage full sets of accounts, including project accounting and financial reporting. The role involves coordinating daily office administration tasks and providing secretarial support to executive management. Candidates are expected to ensure compliance with financial standards and support budget management activities.
Responsibilities
- Manage full sets of accounts and project accounting
- Prepare monthly financial reports and budget variance analysis
- Maintain compliance with statutory and regulatory standards
- Handle daily office administration and secretarial support
Required Skills
- Diploma in Finance or Accounting
- Minimum 3 years of relevant experience
- Proficiency in AP/AR/GL
- Strong analytical and organizational skills
- Fluent in English
Job Details
Main Duties & Responsibilities:
- Handle full set of accounts for operating entities, including project accounting (minimum 3 years of relevant experience required).
- Perform accurate data entry and management in the accounting system, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), payments, and receipts.
- Ensure timely and accurate submission of financial reports to the corporate office in compliance with group accounting policies and external reporting requirements.
- Ensure finance and accounting functions comply with statutory and regulatory requirements and maintain proper accounting records in accordance with generally accepted accounting standards.
- Prepare monthly management reports together with supporting schedules, worksheets, and narratives, including budget and forecast.
- Budget vs Actual variance analysis and follow-up on significant variances.
- Coordinate and liaise with external auditors, tax agents, corporate secretarial agents, tax authorities, and government agencies when required.
- Provide administrative and secretarial support to executive management.
- Handle daily office administration duties, including purchasing office/pantry supplies, attending to visitors, coordinating insurance matters, and liaising with company secretary on administrative and statutory documentation.
- Perform ad-hoc duties and assignments as assigned by management.
QUALIFICATIONS/EXPERIENCE REQUIRE:
- Minimum Diploma in Finance/Accounting or related discipline.
- Minimum 3 years of relevant working experience in a similar capacity.
- Good understanding of project accounting and Work-in-Progress (WIP) reporting will be an advantage.
- Strong analytical and financial skills.
- Able to work under pressure with high level of accuracy, integrity, attention to detail, and strong organizational skills.
- Able to work independently with minimal supervision.
- Possess good personality with strong interpersonal, leadership, and communication skills.
- Proficient in written and spoken English.