Operations Associate

About the Role We are looking for an Operations Associate with a strong accounting and finance foundation to support the CEO and Operations Manager within a private investment/family office. The role covers month-end activities, accounting consolidation, reconciliations, management reporting, cash-flow monitoring, audit and tax documentation, and investment operations across various investment entities. This opportunity would particularly suit an accounting or audit-trained professional looking to gain broader exposure within a family office or investment environment. Key Responsibilities Accounting & Financial Operations - Support month-end accounting and closing activities. - Review monthly transaction summaries and reconciliations for accuracy. - Assist with accounting consolidation across relevant entities. - Review monthly management accounts prepared by external accounting providers. - Coordinate with external accountants and service providers on financial information and reporting requirements. - Maintain accurate financial records and supporting documentation. Asset & Cash-Flow Monitoring - Maintain accurate and secure records relating to assets and relevant financial information. - Prepare monthly and quarterly asset and cash-flow overviews. - Assist with the preparation and consolidation of annual budgets. - Support forecasting of cash-flow requirements. - Monitor actual expenditure against budgets and highlight potential surpluses or funding requirements. Audit & Reporting Support - Coordinate with external auditors on required information and documentation. - Prepare and organise supporting documentation for annual audits of relevant entities. - Monitor reporting timelines and follow up with relevant parties to ensure requirements are completed on time. - Assist with documentation required for periodic MAS and other reporting requirements. Tax Support - Coordinate information and supporting documentation required for tax reporting. - Assist with tax forecasts based on investment income, capital gains/losses and other relevant financial information. - Coordinate information relating to investment portfolios and assets managed by external parties. - Assist with monitoring upcoming tax payments and related cash-flow requirements. Investment Operations - Assist with monitoring investment portfolio performance and underlying risks. - Support portfolio cash-flow and liquidity monitoring. - Maintain investment-related records and documentation. - Coordinate with internal and external stakeholders on operational requirements relating to investments. Corporate Documentation - Coordinate with banks, financial institutions and external service providers on documentation requirements. - Compile and maintain corporate and KYC-related documents when required. - Follow up with relevant parties to ensure required documentation and licences remain current. - Specialist KYC or compliance experience is not required for this position. Requirements - Minimum 5 years of relevant experience in accounting, audit, finance operations, fund administration, investment operations or a related field. - Diploma or Degree in Accounting, Finance or a related discipline. - Strong accounting foundation with experience in month-end closing, reconciliations and financial reporting. - Previous external audit experience would be highly advantageous. - Exposure to financial services, asset management, investment entities, fund administration or corporate services would be advantageous. - Comfortable reviewing management accounts and working with external accountants and auditors. - Good understanding of cash-flow, budgeting and financial information. - Exposure to SPVs, investment entities or similar structures would be advantageous. - Strong numerical and analytical skills with excellent attention to detail. - Comfortable working within established processes and procedures. - Collaborative, adaptable and willing to learn within a small-team environment. - Able to work independently and manage multiple deadlines. - High level of confidentiality and discretion when handling financial and personal information.