IT Project Coordinator
Job Summary
The Project Coordinator will manage project documentation, track sign-off processes, and oversee timesheet submissions within an e-Commerce solutions environment. This role involves coordinating administrative applications, including government grants, and facilitating communication between internal teams and stakeholders. The successful candidate will provide on-site support and demonstrate strong problem-solving skills in a fast-paced setting.
Responsibilities
- Manage and maintain project documentation
- Coordinate project sign-off and approvals
- Oversee timesheet submission and tracking
- Prepare and submit government grants and permits
- Liaise with internal teams and stakeholders
Required Skills
- Project documentation management
- Experience in grant applications
- Knowledge of IT/Software project processes
- Strong written communication skills
- Chinese language proficiency
Job Details
Key Responsibilities:
- Manage and maintain project documentation, including preparation, tracking, and filing of records.
- Coordinate and follow up on project sign-off processes to ensure timely approvals.
- Oversee timesheet submission and tracking to support accurate project reporting.
- Provide on-the-ground/local support for project documentation and coordination activities.
- Assist in the preparation and submission of administrative applications (e.g., government grants and permits), requiring strong written communication skills.
- Liaise with internal teams and stakeholders to ensure smooth project operations.
- Report directly to the PMO team, with a dotted-line reporting relationship to the local Admin Director.
- Demonstrate independence, initiative, and strong problem-solving abilities in day-to-day tasks.
Requirements:
- Min Diploma
- Must have experience in grant applications (both internal and client submissions)
- Familiarity with IT/Software project processes and coordination is essential.
- Chinese-speaking work environment
- Candidates should be adaptable and willing to provide support in the warehouse when there are no active project tasks.
- All industries are welcomed to apply