Procurement Management Support

Strategic Sourcing & Procurement • Manage the end-to-end procurement lifecycle from business requirement gathering through sourcing, contract execution, supplier onboarding, and post-award support. • Lead sourcing projects for non-technology categories including: o Sales & Marketing services o Event management and production services o Creative and advertising agencies o Corporate services o Selected Facilities Management services • Develop sourcing strategies that balance cost, quality, service, and risk. • Conduct market analysis and supplier benchmarking to identify competitive sourcing opportunities. RFQ/RFP Management • Prepare, issue, and manage Request for Quotation (RFQ), Request for Proposal (RFP), and Request for Information (RFI) exercises. • Coordinate supplier evaluations using predefined commercial and technical criteria. • Facilitate cross-functional evaluation committees and provide sourcing recommendations supported by data and commercial analysis. • Ensure sourcing processes are fair, transparent, and compliant with internal governance policies. Supplier Negotiation & Contract Management • Lead commercial negotiations covering: o Pricing o Service levels o Contractual terms and conditions o Performance metrics o Renewal and exit clauses • Partner with Legal and business stakeholders to review, negotiate, and finalise supplier contracts. • Support contract execution and ensure all contractual documentation is complete and properly governed. • Manage contract renewals and supplier performance reviews where applicable. Stakeholder Management • Serve as a trusted procurement business partner to internal stakeholders. • Understand business requirements and provide sourcing advice that aligns with organisational objectives. • Influence stakeholders on procurement best practices and policy compliance. • Collaborate with Finance, Legal, Risk, Compliance, and business teams throughout the sourcing lifecycle. Risk Management & Governance • Identify procurement, commercial, operational, legal, and supplier risks throughout the sourcing process. • Recommend appropriate mitigation strategies to minimise procurement risks. • Ensure adherence to procurement governance, delegated authority limits, and organisational policies. • Maintain complete sourcing documentation and audit trails for compliance purposes. Supplier Relationship Management • Develop and maintain effective relationships with key suppliers. • Monitor supplier performance against agreed KPIs and contractual obligations. • Drive continuous improvement and value creation through supplier engagement. Requirements Education • Bachelor’s Degree in Business, Supply Chain Management, Procurement, Finance, or a related discipline. • Professional procurement certifications (e.g., CIPS, CPSM, ISM, or equivalent) are advantageous. Experience • 5–10 years of procurement, sourcing, or category management experience. • Strong experience managing end-to-end procurement activities. • Demonstrated experience conducting RFQ, RFP, and RFI exercises. • Proven experience negotiating commercial terms, pricing, and supplier contracts. • Experience supporting non-technology procurement categories, particularly Sales & Marketing, Events and marketing services, Corporate services, and Facilities Management. • Experience working within a structured procurement governance framework. Technical & Functional Skills • Strong understanding of the procurement lifecycle. • Knowledge of sourcing methodologies and supplier evaluation techniques. • Good understanding of contract structures and commercial terms. • Ability to analyse spend, pricing models, and supplier proposals. • Knowledge of procurement risk management and governance practices. • Experience using procurement systems (e.g., SAP Ariba, Coupa, Oracle Procurement Cloud, Jaggaer, or equivalent) is an advantage. • Strong proficiency in Microsoft Excel and PowerPoint. Soft Skills • Strong negotiation and influencing skills. • Excellent communication and stakeholder management abilities. • Commercially minded with strong analytical thinking. • Able to work independently while managing multiple sourcing projects. • High attention to detail with strong organisational skills. • Collaborative, proactive, and solution-oriented. • Demonstrates integrity, professionalism, and sound judgment. Success Measures The successful candidate will be able to: • Deliver sourcing projects on time while meeting business objectives. • Achieve measurable cost savings and commercial value. • Successfully negotiate favourable commercial and contractual outcomes. • Ensure procurement activities comply with governance, risk, and audit requirements. • Build strong partnerships with stakeholders and suppliers. • Identify and mitigate procurement risks before contract execution. • Continuously improve procurement processes and sourcing outcomes.