Accounts Assistant

Job Responsibilities A. Finance & Accounting - Process Accounts Payable (AP) and Accounts Receivable (AR) transactions accurately and promptly. - Prepare customer invoices, credit notes, debit notes and payment receipts. - Process supplier invoices, staff claims and payment vouchers. - Monitor customer collections and supplier payment schedules. - Record and reconcile accounting transactions using Xero and Microsoft Excel. - Perform bank, debtor, creditor and general ledger reconciliations. - Maintain proper accounting records and filing systems. - Assist in month-end and year-end closing activities. - Support the Accountant in preparing management reports, financial statements and audit schedules. - Liaise with customers, suppliers, auditors and external accountants on finance-related matters. B. Purchasing & Vendor Administration - Assist in sourcing quotations and coordinating purchases with approved vendors. - Prepare Purchase Orders (POs) and monitor delivery schedules. - Maintain supplier information, pricing records and procurement documentation. - Coordinate with vendors on deliveries, invoices, warranty claims and replacement of goods. - Track outstanding purchase orders and follow up on overdue deliveries. - Support vendor evaluation and maintain good supplier relationships. C. Operations & Inventory Support - Prepare and issue Delivery Orders (DO), Goods Receipt Notes (GRN) and related inventory documents. - Verify incoming and outgoing inventory against delivery documents. - Perform periodic stock counts and inventory reconciliation. - Maintain accurate inventory and asset records. - Coordinate with the Operations team to ensure timely fulfilment of customer orders. - Report inventory discrepancies and assist in stock investigations. - Support inventory planning and replenishment activities. D. Administrative Support - Maintain accurate documentation and electronic filing systems. - Prepare reports, spreadsheets and administrative documents. - Assist with corporate administration and ad hoc duties assigned by Management. - Support process improvements to enhance operational efficiency. Qualifications & Requirements - Diploma in Accounting, Finance, Business Administration or a related discipline. - Minimum 2–5 years of relevant working experience in accounting or finance. Fresh graduates with strong aptitude may also be considered. - Proficient in Microsoft Excel, Microsoft Office 365 and accounting software (preferably Xero). - Familiarity with purchasing, inventory or warehouse administration will be an advantage. - Strong numerical ability with excellent attention to detail and accuracy. - Good organisational and time management skills with the ability to multitask. - Able to work independently while collaborating effectively within a team. - Good interpersonal and communication skills with the ability to liaise professionally with customers, suppliers and colleagues. - LCCI, CAT, ACCA or other accounting qualifications will be an added advantage. What We Offer - Competitive remuneration package. - Opportunities for career growth and professional development. - Exposure to finance, procurement, inventory management and business operations. - A collaborative and supportive work environment within a growing technology company.