Financial Admin Assistant

Key Responsibilities Finance & Billing Administration - Assist with the preparation and issuance of invoices, debit notes, and credit notes. - Support tenant billing processes and ensure timely and accurate invoicing. - Monitor payment status and assist with accounts receivable tracking and follow-ups. - Maintain financial records and filing systems, ensuring supporting documentation is properly organized. - Assist with vendor invoice processing and payment administration. - Support month-end closing activities through data collection and reconciliation tasks. - Coordinate with internal stakeholders and external vendors on billing and payment matters. - Prepare basic financial reports and spreadsheets as required. HR & Recruitment Support - Assist with posting job advertisements on recruitment platforms and company channels. - Coordinate interview scheduling and candidate communications. - Support onboarding activities, including document collection and employee orientation logistics. - Maintain employee records and HR documentation in an organized and confidential manner. - Assist with leave, probation, and employee information tracking. - Support HR initiatives, employee engagement activities, and internal communications. - Coordinate training registrations and learning administration when required. Office Administration - Manage office supplies inventory and coordinate purchasing of stationery and office necessities. - Liaise with building management, vendors, and service providers for office maintenance matters. - Coordinate meeting room bookings and office facilities arrangements. - Organize company events, team gatherings, celebrations, and employee engagement activities. - Support travel, accommodation, and logistics arrangements when required. - Maintain office filing systems and administrative records. - Ensure the office environment remains organized, welcoming, and operationally efficient. Requirements Qualifications & Experience - Diploma or Degree in Business Administration, Finance, Accounting, Human Resources, or related disciplines. - 2 - 5 years of experience in an administrative, finance support, office administration, or HR coordination role. - Fresh graduates with strong internship experience may also be considered. Skills & Competencies - Strong attention to detail and accuracy. - Good organizational and time management skills. - Ability to handle confidential information with discretion. - Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint. - Comfortable working with finance, HR, and administrative systems. - Strong interpersonal and communication skills. - Ability to multitask and work independently in a dynamic environment. - Positive, proactive, and service-oriented mindset.