Personal Assistant
Job Summary
An established group of companies is seeking a proactive and highly organized Personal Assistant to support senior management. The ideal candidate will manage schedules, coordinate meetings, and handle administrative matters across HR, legal, and finance. Candidates with relevant experience in corporate support or finance-related fields will have an advantage.
Responsibilities
- Manage calendars, appointments, meetings and daily schedules.
- Organise travel arrangements and coordinate meetings.
- Handle administrative matters in HR, legal, and finance.
Required Skills
- Diploma or degree in a related discipline
- At least 3 years of PA or EA experience
- Strong organizational and time-management skills
- Proficiency in Microsoft Office applications
Job Details
Key Responsibilities
- Manage calendars, appointments, meetings and daily schedules.
- Organise travel arrangements, accommodation and itineraries.
- Coordinate meetings and prepare the necessary documents and materials.
- Track deadlines and follow up on action items to ensure timely completion.
- Manage correspondence and prepare emails, reports and presentations.
- Conduct research and compile information for management review.
- Liaise with internal teams, clients, vendors and professional advisers.
- Assist with HR, recruitment, legal, corporate or finance-related administrative matters.
- Maintain proper records and handle confidential information securely.
- Support management with projects and other ad hoc assignments.
Requirements
- Diploma or degree in Business Administration, Human Resources, Legal Studies, Finance, Accounting or a related discipline.
- At least 3 years of experience as a Personal Assistant, Executive Assistant or in a similar support role.
- Proactive, resourceful and able to work independently.
- Strong organizational and time-management skills, able to prioritise multiple assignments and meet deadlines.
- Good communication and interpersonal skills.
- Strong attention to detail and follow-through.
- Proficient in Microsoft Office applications.
- Professional and discreet when handling confidential matters.
- Experience in HR/recruitment, legal, corporate secretarial or finance support is preferred.