Accounts & Admin Executive

Key Responsibilities Finance & Accounting - Handle full set of accounts for both Malaysia and Singapore companies. - Manage Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), cash flow, and bank reconciliations. - Prepare monthly, quarterly, and annual financial reports and management accounts. - Perform month-end and year-end closing activities. - Prepare payment schedules and process supplier and staff payments. - Monitor customer collections and follow up on outstanding receivables. - Maintain fixed asset registers and accounting schedules. - Prepare intercompany transactions and reconciliations. - Ensure proper maintenance of accounting records and supporting documentation. - Assist in budgeting, forecasting, and cash flow planning. - Liaise with external auditors, tax agents, company secretaries, bankers, and regulatory authorities. - Prepare and support statutory submissions, including: * Singapore GST returns * Malaysia SST submissions (where applicable) * Corporate tax schedules and audit requirements - Ensure compliance with accounting standards and statutory regulations in both Singapore and Malaysia. Administration - Manage general office administration and documentation. - Maintain company records, contracts, and administrative files. - Coordinate office purchases, supplies, and service providers. - Prepare business correspondence, reports, and internal documentation. - Support HR and operational administration when required. Other Duties - Coordinate with production, procurement, and operations teams on financial matters. - Recommend and implement improvements to accounting and administrative processes. - Travel to the Singapore office when required to support finance and administrative operations. - Perform any other duties assigned by Management. Requirements - Diploma or Bachelor's Degree in Accounting, Finance, or a related discipline. - Minimum 3–5 years of experience handling full set accounts. - Experience managing both Singapore and Malaysia accounts is highly preferred. - Good knowledge of Singapore GST, Malaysia SST, and statutory compliance. - Experience in a manufacturing environment will be an added advantage. - Familiarity with costing, inventory accounting, and intercompany transactions is preferred. - Proficient in Microsoft Excel and accounting software. - Strong analytical, organisational, and problem-solving skills. - Able to work independently, meet deadlines, and maintain a high level of accuracy. - Willing to be based in Johor Bahru and travel to Singapore when required.