Procurement Executive

Key Responsibilities: A. Procurement & Sourcing - Source, evaluate, and negotiate with suppliers to obtain the best pricing, quality, delivery terms, and commercial conditions. - Prepare and process purchase requisitions, purchase orders, and procurement-related documentation. - Monitor purchase order status and follow up with suppliers to ensure timely delivery of goods and services. - Identify alternative suppliers and develop supplier networks to reduce procurement risks. - Support strategic sourcing initiatives and cost-saving programs. B. Supplier Management - Build and maintain strong relationships with existing and new suppliers. - Conduct supplier evaluations and monitor supplier performance based on quality, pricing, delivery, and service standards. - Resolve supplier-related issues, including delivery delays, quality concerns, and pricing discrepancies. - Assist in supplier contract reviews and negotiations. C. Inventory & Supply Chain Management - Work closely with warehouse and operations teams to maintain optimal inventory levels. - Monitor inventory movements, stock consumption trends, and replenishment requirements. - Support inventory planning activities to minimize stock shortages and excess inventory. - Coordinate incoming shipments and ensure timely receipt of purchased goods. - Assist in inventory audits and stock reconciliation exercises. D. Cost Control & Reporting - Monitor procurement expenditures and identify opportunities for cost reduction. - Prepare procurement reports, supplier performance reports, inventory reports, and purchasing analysis. - Support budgeting exercises and procurement planning activities. - Maintain accurate procurement records and documentation for audit and compliance purposes. E. Team Support & Coordination - Provide guidance, training, and support to procurement and warehouse personnel where required. - Coordinate with internal departments including Operations, Workshop, Parts, Sales, Finance, and Management to ensure procurement requirements are fulfilled. - Support continuous improvement initiatives within procurement and supply chain operations. F. Compliance & Governance - Ensure all procurement activities comply with Company policies, procedures, and approval authority limits. - Maintain proper documentation and records in accordance with audit and internal control requirements. - Ensure procurement activities are conducted ethically and in the best interest of the Company. G. General Responsibilities - Carry out any other duties and responsibilities as assigned by Manager from time to time. - Support business operations and special projects as required. - Maintain confidentiality of Company information, supplier information, pricing structures, and commercial agreements. Requirements: - Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or a related field. - Minimum 3 years of relevant experience in procurement, purchasing, or supply chain management. - Experience in the automotive, engineering, manufacturing, or commercial vehicle industry is preferred. - Good knowledge of procurement processes, inventory management, and supplier relationship management. - Experience in sourcing local and overseas suppliers, price negotiation, and vendor evaluation. - Familiar with Purchase Requisitions (PR), Purchase Orders (PO), quotations, supplier contracts, and procurement documentation. - Proficient in Microsoft Office applications, particularly Excel, and ERP systems. - Strong negotiation, communication, and interpersonal skills. - Good analytical, problem-solving, and organizational skills. - Able to work independently, manage multiple priorities, and meet deadlines.