Executive Assistant Operations Lead

Responsibilities: - Develop and deliver high-quality board presentations and proposals that support strategic decision-making. - Coordinate and manage regional client events and leadership appointments to enhance stakeholder engagement. - Plan and execute travel arrangements ensuring efficiency and compliance with company policies. - Oversee internal office controls to maintain operational effectiveness and compliance with regulatory requirements. - Administer recruitment processes including managing candidate pipelines and coordinating interviews to support talent acquisition. - Facilitate training administration to ensure staff development and compliance with organizational standards. - Monitor and enforce compliance controls to meet legal and corporate governance standards. - Conduct and coordinate interviews with candidates, ensuring a professional and effective selection process. - Manage client retention initiatives and lead generation activities to support business growth and client satisfaction. Required Competencies and Certifications: - Advanced proficiency in Microsoft Office 365 applications (PowerPoint, Excel, Word, Teams). - Working knowledge of MOM e-Services, IRAS myTax Portal, and ACRA Bizfile+. - Exceptional organizational skills to prioritize and manage multiple competing tasks. - High level of discretion and integrity in handling confidential information. - Strong written and verbal communication skills in English; Mandarin proficiency is a plus. - Proactive self-starter with the ability to anticipate needs. - High emotional intelligence and poise in interactions with stakeholders. - Diploma or Degree in Business Administration, Management, or related field. - Minimum 3 years of progressive office administration experience in areas such as compliance, HR, and business development.