PMO Administrator
Job Summary
The PMO Administrator provides administrative, coordination, and basic financial administration support to the project team to ensure effective project governance. The role involves maintaining project documentation, coordinating meetings, and supporting internal project submissions and paperwork. Additionally, the candidate will assist with purchase requisitions, invoices, budget tracking, and cost reporting.
Responsibilities
- Manage project documentation and records
- Support financial administration and invoicing
- Coordinate project meetings and stakeholder communication
- Track project budgets and cost reporting
Required Skills
- Diploma in relevant discipline
- Proficiency in Microsoft Office Suite
- Knowledge of procurement and financial processes
- Strong organizational and multitasking skills
Job Details
Key Responsibilities:
- Provide administrative support such as project setup, documentation, invoicing and project closing activities.
- Coordinate communication between internal departments, clients, consultants, contractors, and suppliers.
- Prepare, organize, and maintain project documentation, including contracts, correspondence, reports, and meeting minutes.
- Coordinate with finance screening and create new customers in system.
- Follow up with stakeholders on outstanding actions and submissions.
- Process purchase requisitions, purchase orders, invoices, and project-related expenses.
- Track project budgets and assist with cost monitoring and reporting.
- Submit departmental staff’s monthly timesheet.
- Perform other administrative duties as assigned.
Job Requisites:
- Minimum Diploma in Business Administration, Finance, Accounting, Project Management, Engineering, or a related discipline.
- Prior experience in project administration, PMO support, finance administration, procurement support, or document control will be advantageous.
- Basic understanding of purchase requisitions, purchase orders, invoicing, cost tracking, budget monitoring, and internal approval processes.
- Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
- Strong organizational and multitasking skills.
- Strong document control and record management skills.
- Meticulous, responsible, and have attention to details, accuracy and confidentiality.
- Ability to prioritize tasks and meet deadlines.
- Strong interpersonal and stakeholder management skills.
- Problem-solving and coordination abilities.
- Ability to work independently and collaboratively.