Admin & Finance Assistant

Position Overview: We are seeking a highly organized, executive-level Administration & Finance Assistant to act as a critical operational bridge between our executive leadership and external professional institutions. Based in our Singapore HQ, your primary focus will be two-fold: executing corporate restructuring/entity conversions with corporate secretarial firms, and driving commercial financing milestones with loan brokers. Key Responsibilities: 1. Corporate Secretarial & Conversion Coordination - Act as the primary point of contact for external Corporate Secretarial Firms to execute end-to-end entity conversions and restructuring workflows for company directors. - Meticulously track all conversion milestones, including document preparation, formal signatures, and official ACRA filing submissions to ensure punctual compliance. - Coordinate internally with directors, shareholders, and cross-functional teams to secure required authorizations and signatures. - Systematically archive and maintain all corporate statutory documents, legal certificates, and approval trails to ensure full compliance and audit readiness. - Provide regular, proactive progress updates to executive management, flagging potential bottlenecks or regulatory delays early. 2. Financial Financing & Loan Execution - Serve as the key operational interface with financial brokers and intermediaries to drive commercial lending and financing projects. - Assist brokers in compiling comprehensive loan credit profiles, including corporate KYC files, financial statements, bank records, and business descriptions. - Monitor sales pipeline velocity, ensuring seamless and rapid communication flow between brokers, company directors, and internal teams. - Organize and schedule financing evaluations, bank due diligence requests, and official signing sessions. - Compile routine pipeline progress reports, documenting channel feedback and actionable next steps for management. 3. Cross-Border Operations & Admin Support - Facilitate clear communication and data flow between the China Operations Center and the Singapore Headquarters. - Provide high-level ad-hoc administrative and operational support to the General Manager’s office. Requirements: Must-Haves: - Education: Diploma or Degree in Finance, Accounting, Business Administration, Corporate Secretarial Studies, or related fields. - Experience: 1–2+ years of experience. Direct experience with corporate registrations, ACRA filings, or SME business loans is highly preferred. - Technical Knowledge: Familiarity with the Singapore Companies Act, ACRA filing frameworks, and standard commercial lending channels. - Software Proficiency: Highly proficient in Microsoft Office (Word, Excel, PowerPoint) with the ability to navigate basic financial/accounting documentation. - Language Skills: Full professional working proficiency in English and fluent Mandarin. - Competencies: Outstanding coordination skills; a high degree of confidentiality and integrity; exceptional multi-tasking abilities. Nice-to-Haves: - Hands-on experience independently executing company formations, directorship switches, or annual returns. - Strong familiarity with SME business loan products across major local banks (DBS, UOB, OCBC). - Possession of a Corporate Secretarial professional qualification (CSQP or equivalent). - Possession of a valid Class 3/3A Singapore Driving License. Benefits: - Competitive base salary paired with an performance bonus structure. - Direct exposure to high-value, high-impact regional financing frameworks. - Unparalleled networking opportunities with tier-one corporate secretarial houses, financial networks, and top-tier banking institutions. - Comprehensive statutory benefits, including CPF contributions, medical leave, and annual leave in strict accordance with the Singapore Ministry of Manpower (MOM) guidelines.